Executive Assistant to Senior Director
Key Skills for This Role
Full Job Posting
- Provide day-to-day executive and administrative support to the Senior Director.
- Manage calendars, meetings, appointments, reminders, and schedules.
- Organize meeting agendas, notes, action items, and follow-ups.
- Assist with correspondence, documents, presentations, reports, and other business materials.
- Track priorities, deadlines, and commitments to ensure timely completion.
- Coordinate with internal teams, external partners, vendors, and other stakeholders on behalf of the Senior Director.
- Maintain confidentiality and handle sensitive business information professionally.
- Conduct online and market research on business opportunities, vendors, tools, competitors, technologies, and industry developments.
- Research AI tools, automation platforms, and emerging technologies, including Agentic AI solutions.
- Prepare clear summaries, comparisons, reports, and recommendations for the Senior Director.
- Identify suitable tools, vendors, services, and solutions based on business requirements.
- Support the Senior Director in gathering information required for business decisions and new initiatives.
- Maintain project trackers, task lists, timelines, and operational documentation.
- Monitor ongoing activities and follow up with responsible team members to ensure progress.
- Help translate the Senior Director's ideas and priorities into clear action items and execution plans.
- Coordinate across departments and stakeholders to keep projects moving forward.
- Identify opportunities to improve workflows, processes, and operational efficiency.
- Assist with the implementation of AI-driven, digital, and automation-based processes where appropriate.
- Support ad hoc projects and business initiatives assigned by the Senior Director.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Strong internet research and analytical skills.
- Good written and verbal communication skills.
- Strong coordination and follow-up abilities.
- Ability to work independently and take initiative.
- Ability to learn new tools, systems, and processes quickly.
- Proficiency in Google Workspace, Microsoft Office, ChatGPT, and online collaboration tools.
- Basic understanding of or strong interest in AI, automation, and emerging technology.
- Ability to work effectively in a fast-paced and changing business environment.
- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Executive Coordinator, or similar role.
- Experience supporting senior management, directors, executives, or business owners.
- Resourceful and solution-oriented approach to work.
- Strong problem-solving and critical-thinking abilities.
- Tech-savvy, curious, and adaptable.
- Professional communication and interpersonal skills.
- Strong sense of ownership, accountability, and follow-through.
- Ability to anticipate needs and proactively address priorities.
- Keep the Senior Director organized and focused on key priorities.
- Manage schedules, tasks, meetings, and follow-ups efficiently.
- Conduct thorough research and present information clearly.
- Coordinate effectively with teams, vendors, and external stakeholders.
- Use modern technology and AI tools to improve productivity.
- Work independently while maintaining strong communication with the Senior Director.
- Take ownership of tasks and ensure they are completed.
- Turn ideas and instructions into clear, actionable next steps.
About Printerpix
Family-owned e-commerce retailer creating personalized photo gifts, photobooks, blankets, canvases, calendars, and prints for consumers.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Printerpix
Senior Technical Project Manager – AI Engineering
, UAE
Printerpix seeks a Senior Technical Project Manager with hands-on AI engineering experience to drive AI products from concept through reliable production deployment. Candidates need a strong record delivering complex sof
HR & Recruitment Specialist
, UAE
SYNCOMS Group is seeking a hands-on Talent Acquisition and HR Specialist, with most of the role focused on recruiting technical and business talent across international markets. Candidates should have recruitment experie
Senior Technical Project Manager – AI Engineering
Dubai, UAE
Head of Customer Experience
, UAE
Printerpix is seeking a customer experience leader to own its AI-supported customer support operation, lead escalations staff, and drive cross-functional resolution of customer issues. Applicants need 5+ years of support
Senior Technical Project Manager – AI Engineering
, UAE
Printerpix is seeking a senior technical project manager with hands-on experience building and shipping AI systems. You will own delivery from planning through production release, aligning engineering work, evaluation, q
Talent Acquisition & HR Executive
Dubai, UAE
SYNCOMS Group is seeking a hands-on Talent Acquisition and HR Executive focused primarily on recruiting AI, machine learning, software engineering, and other technical talent. The role owns end-to-end recruitment, direct
Junior AI Engineer
Dubai, UAE
The employer is seeking a Junior AI Engineer to support Agentic AI workflows and marketing automation systems. The role involves Python, SQL, LLM API integrations, RAG systems, vector databases, AI orchestration framewor
Senior Technical Project Manager – AI Engineering
, UAE
HR & Recruitment Specialist
, UAE
Head of Customer Experience
Dubai, UAE
Senior Technical Project Manager – AI Engineering
Dubai, UAE
Head of Customer Experience
, UAE
Senior Technical Project Manager – AI Engineering
, UAE
Talent Acquisition & HR Executive
Dubai, UAE
Junior AI Engineer
Dubai, UAE