Executive Assistant to MD

About Our Client

Overview

• Navora, under the aegis of MaritimeSolutionsLtd., is hiring an
• Executive Assistant to the Managing Director
• —a high-impact, high-visibility role that goes beyond traditional administrative support.
• This position is designed for someone who can act as a
• strategic partner to the MD
• , ensuring focus, alignment, and execution across priorities.
• You will play a pivotal role in managing time, streamlining communication, supporting decision-making, and driving operational discipline at the leadership level.
• What Will You Do?
• Manage and optimize the Managing Director’s calendar, priorities, and commitments
• Coordinate meetings, appointments, and leadership engagements
• Ensure effective time allocation aligned with business priorities
• Act as the central point of contact between the MD and internal/external stakeholders
• Screen, prioritize, and manage emails, calls, and correspondence
• Draft high-quality communications, reports, and presentations
• Prepare, analyse, and maintain reports using Excel (dashboards, trackers, insights)
• Ensure data accuracy, consistency, and timely reporting
• Support leadership reporting and business reviews
• Plan and coordinate internal and external meetings
• Prepare agendas, record minutes, and track action items to closure
• Drive follow-ups and ensure accountability across teams
• Assist the MD in tracking key business initiatives and strategic priorities
• Coordinate cross-functional inputs and ensure execution alignment
• Support research, presentations, and decision-making processes
• Oversee office coordination, vendor management, and administrative processes
• Ensure smooth day-to-day functioning of executive operations

The Must-Haves

• 3–6 years of experience supporting senior leadership or C-level executives
• Strong proficiency in

Microsoft Office (Excel, PowerPoint, Outlook)

• Advanced Excel skills (reporting, dashboards, data handling)
• Excellent written and verbal communication in English
• High level of
• confidentiality, professionalism, and discretion
• Strong organizational, multitasking, and prioritization abilities
• Proactive mindset with the ability to anticipate needs and solve problems
• Good to Have
• Experience in fast-paced or high-growth environments
• Exposure to strategic planning or leadership reporting
• Familiarity with AI tools and digital productivity platforms
• Arabic language skills (advantage)

Key Competencies

• Business acumen & structured thinking
• Stakeholder management & communication
• Decision prioritization & execution focus
• Strong time management and ownership mindset
• Ability to operate independently in dynamic environments
• Interested?
• Ready to work at the heart of decision-making and leadership execution?
• Apply now at
• roohi@maritimesolutionsltd.com
• or connect with

Roohi Mehta (+65 87259801)