Executive Assistant to MD
Skills
About This Role
Overview
Aegis Group is looking for a
detail-oriented and proactive Executive Assistant
to support the Managing Director (MD).
This role is pivotal in ensuring the smooth functioning of the MD's office by managing schedules, communications, and critical administrative tasks.
The Executive Assistant will coordinate with internal teams, external stakeholders, and service providers while maintaining strict confidentiality and a professional demeanor.
Key Responsibilities
- Manage the MD's calendar, scheduling meetings and appointments efficiently
- Handle correspondence and communications on behalf of the MD
- Coordinate logistics for meetings, travel, and events
- Maintain confidential files and records with discretion
- Support administration such as expense management and documentation
Qualifications & Skills
- Bachelor's degree in Business Administration or related field preferred
- 3-7 years experience as an Executive Assistant or similar role supporting senior executives
- Strong communication and organizational skills
- Proficiency with Google Workspace, MS Office, and digital communication tools
- Ability to work independently and handle sensitive information responsibly
Personal Attributes
- Professionalism and confidentiality
- Strong attention to detail and problem-solving abilities
- Adaptable and proactive approach to work
Benefits
- Work directly with the Managing Director of a fast-growing international group
- Exposure to global business operations in shipping, trading, and investments
- High-performance culture with opportunities for professional development
- Dynamic, respectful, and growth-oriented workplace in Dubai
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