Executive Assistant to General Manager

Position overview

Administrative duties

• Greet visitors, determine the purpose of their visit, and direct or escort them.
• Handle routine correspondence, meeting minutes, incoming and outgoing mail, and document transmission.
• Maintain paper and computer filing systems for records, reports, and documents.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, and presentation software.
• Update records, files, and reservations and respond to guest inquiries using computer databases.
• Operate standard office equipment and communicate guest requests and complaints to appropriate personnel.

Guest service and conduct

• Welcome guests, anticipate and address service needs, assist individuals with disabilities, and express appreciation.
• Follow company policies, maintain a clean and professional appearance, protect confidential information and company assets, and work positively with others.
• Communicate clearly and professionally, use appropriate telephone etiquette, and perform other reasonable duties as requested by supervisors.

Role requirements

• Maintain confidentiality of proprietary information and protect company assets.
• Communicate clearly and professionally and use appropriate telephone etiquette.
• Maintain a clean and professional personal appearance and follow company policies and procedures.
• Move, lift, carry, push, pull, and place objects weighing up to 10 pounds without assistance.

Schedule and workplace

• Schedule is full time.
• The position is not remote and is located in Ajman, United Arab Emirates.

About the brand