Executive Assistant To Ceo

Overview

Job Summary

• Geekay Group is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO in both corporate and personal matters.
• The ideal candidate will demonstrate exceptional coordination skills, attention to detail, financial awareness, and the ability to manage confidential information with the highest level of professionalism.
• Key Responsibilities

Executive & Calendar Management

• Manage and coordinate a complex calendar, including internal and external meetings, VIP engagements, partner appointments, and high-level discussions.
• Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, partners, clients, suppliers, and VIPs.
• Ensure smooth communication flow and timely follow-ups on all action items.

Travel & Logistics Management

• Handle comprehensive business and personal travel arrangements including visa applications, flight bookings, hotel reservations, ground transfers, and preparation of detailed travel itineraries.
• Assist with travel arrangements for household staff when required.
• Oversee logistics coordination for both corporate and personal requirements, including procurement, order processing, and delivery management.

Financial & Banking Coordination

• Manage authorized banking transactions including cash and cheque deposits, fund transfers, mutual fund withdrawals/updates, and other financial activities as directed.
• Maintain organized financial documentation and records.

Asset & Property Management

• Maintain accurate records of corporate and personal assets including real estate properties and motor vehicles.
• Liaise with property developers, real estate owners, and agents on property-related matters.
• Coordinate property title transfers and oversee associated documentation and compliance requirements.

Documentation & Legal Coordination

• Act as the central control point for all documents requiring CEO review, approval, and signature.
• Facilitate legal documentation processes including contract reviews and amendments, new applications, coordination with PROs, draft agreement reviews, and arranging notary appointments.
• Track validity and renewals of essential documents for the CEO and family, including passports, multiple-entry visas, and insurance policies (health, travel, and motor).

Healthcare & Personal Coordination

• Monitor and coordinate the CEO’s medical check-ups and appointments.
• Maintain updated records of healthcare providers and medical contacts.

Corporate Relations & Events

• Arrange and coordinate VIP corporate gifts for selected partners and VIPs.
• Organize executive events and celebrations (e.g., CEO and COO birthdays) as required.