Executive Assistant & Special Projects Coordinator

Manage executive priorities, calendar, meetings, communications, and follow-up.

Turn ideas and conversations into organized, actionable projects.

Coordinate projects across multiple businesses and hold owners accountable to deadlines.

Identify roadblocks, solve problems, and keep initiatives moving forward.

Own and improve the executive operating system using Notion, AI, and automation.

Capture meeting decisions, action items, and commitments — and make sure they get done.

Research opportunities and support special projects, events, partnerships, and new ventures.

Find ways to automate routine work and continuously improve how the executive and businesses operate.

3+ years of executive support, project management, or operations experience

Experience supporting a CEO, entrepreneur, or senior leader preferred

Strong organization, communication, and follow-through

Proven ability to manage multiple projects and competing priorities

Confident working with and holding leaders accountable

Tech-savvy and comfortable learning AI and automation tools

Self-starter who takes ownership and solves problems independently

You'll have direct exposure to multiple growing businesses and the opportunity to work on projects well beyond traditional executive support. As you create systems, improve processes, and take ownership of increasingly complex initiatives, this role has the potential to grow into broader executive operations or Chief of Staff responsibilities.

We're not looking for someone to simply manage a to-do list. We're looking for someone who makes things happen.