Executive Assistant

About the Role

Key Responsibilities

• Manage senior leaders' calendars, schedule appointments, and coordinate related logistics.
• Organize and coordinate business travel, including market visits for Cartier Regional and HQ visitors.
• Schedule Regional Governance and Market Committee meetings, boutique visits, and quarterly reviews.
• Facilitate communication among senior leaders and with other departments locally, at HQ, and in other markets.
• Prepare internal communications and memos.
• Support key events such as year-end celebrations and Iftar, ensuring seamless coordination.
• Anticipate and identify key individuals for meeting involvement.
• Organize team meetings and team-building activities in coordination with the L&T Department.
• Administrative Support
• Screen incoming calls and correspondence, responding independently when appropriate.
• Act as custodian of corporate documents and records.
• Prepare confidential correspondence, reports, and other documents as needed.
• Perform confidential duties and special projects with discretion and sound judgment.
• Manage sensitive and confidential information and materials.
• Prepare and dispatch courier shipments and mail.
• Manage petty cash and submit expense reports on time.
• Review and validate team expense reports in Concur for compliance.
• Streamline the gifting process in line with internal policies.
• Internal Communications and Project Management
• Participate in the broader Executive Assistant community at regional and international levels.
• Ensure efficient distribution of information and timely internal communications.
• Manage special and regional projects, such as internal and corporate events, under the direction of the KSA Executive Committee.

Qualifications and Experience

• Candidates should possess 8-10 years of experience in an executive support role. The ability to manage a high volume of tasks with discretion and sound judgment is essential.
• Work Type
• This is a contract position based in Riyadh.