Executive Assistant Remote

Overview

• Wait a minute.
• Deep inside you are looking for a new adventure with…
• **Freedom & Responsibility** : feeling free to work remotely or hybrid and being trusted to deliver
• **Ambition :** surrounded by sharp minds building something iconic and meaningful
• **Impact :** contributing to transform people lives at scale and feel your own impact in the company
• You recognize yourself if you are:
• **Pragmatic and problem solver**
• Service-oriented, with extreme attention to detail
• **Ability to manage various projects with a LOT of autonomy.**
• **A Lover of digital tools**

Our Beliefs

Our Vision

Your Mission

• **Your mission is to remove the CEO from everything that shouldn’t require his presence,** while building systems that work without him.
• Important note:
• The responsibilities are broad by design.
• That is intentional.
• You will not do everything at once.
• You will sequence, systemize, delegate, and eliminate.

1. Personal Operations

• Own the founder’s operating system: inbox, calendar, priorities, and follow-through
• Manage personal admin : banking, leases, visas, real estate, payments
• Coordinate travel and podcast logistics
• Investing & Real estate management

Outcomes

• CEO is no longer required for follow-ups, coordination, problem solving
• Decisions reach the founder **prepared**, with options, trade-offs, and recommendations
• 2.
• Negotiation, and Finding the best suppliers
• Negotiate with: banks, vendors, service providers
• Benchmark pricing, terms, timelines, and market standards

Outcomes

• Faster deals, better terms, minimal CEO involvement.
• 3.
• Manage projects of different magnitude from A to Z and follow associated tasks
• Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...)
• Pre-screening for recruitment
• Whether lawyers, designers, movers, you make sure to find the best providers
• Proofreading contracts and coordinating projects with lawyers, suppliers

Outcomes

• Projects move. Decisions are documented. No drift.

4. Systems

• Build scalable operating systems (processes, tools, AI, knowledge base)
• 6.
• Finance & Admin Operations & Cost Discipline
• Multi-country admin (France, Portugal, Spain, UAE)
• Ensure invoices, contracts, and documentation are consistently tracked and resolved
• Continuous cost and tool audits
• Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)

Outcomes

• Clean numbers. Controlled spend.
• DO YOU RECOGNIZE YOURSELF ?
• #### **Must have :**
• 3+ years of experience, supporting C-Suite or a demanding founder
• **A strong sense of service:** you love to make life easier for others and you have a sense of service
• + You do whatever it takes to make things happen
• **Drive & Problem Solver:** You work hard because you love it, you own things and get them done
• + You love to execute
• + Don’t miss deadlines
• **Thrive in Chaos**, you anticipate needs, and you don’t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes
• + **️ AI & Digital savvy** ( We are quite obsessed with Notion, Airtable, and new digital tools )
• **Execution-focused** and able to produce results with little direction
• High level of attention to detail

Personality

• **Analytical Mind :** you challenge your assumptions, able to quickly identify and formulate problems, and support your analysis with data
• **Growth over Ego :** You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints**.**
• **Availability and discretion**, respect for confidentiality.
• **Strong Desire to create Wow**

Experience

• Project management skills
• Worked in a fast pace environment

**Language :** Fluent English

The Reality of This Role (Read Carefully)

• This role blends **business operations and personal operations**.
• The founder’s life is fast-paced and unpredictable.
• Opportunities arise last-minute.
• Decisions sometimes require evenings or weekends.
• This role requires flexibility, discretion, and excellence.
• ❌ you need clarity before chaos wrong place
• ❌ you prefer balance over intensity wrong season.
• ❌ Big corporation EA usually don’t work out
• This is not a 9–5 role, and it is not compartmentalized.
• For the wrong person : exhausting
• For the right person : deeply meaningful.
• This is an insane opportunity to learn and grow on many topics and skills, and have a real impact.

Why Join Us ❤️

• You will **play a crucial role in the development of a company** whose content and products are enjoyed by millions of people. Currently, our videos have been viewed over 100 million times.

***1 - Growth & Ambition***

• > Being **surrounded by A-players who strive to perform** **whilst being in a good mood**
• > ️‍ ️No more bosses, but ongoing conversations to support your growth
• > ️Being part of an ambitious company synonymous with opportunities for evolution!

***2 - Competitive Salary***

***3 - Impact & Meaning***

• > **Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people**
• > **Waking up in the morning feeling like you are making a difference** is something!
• *We receive messages every day from clients who have successfully lost weight, quit smoking, reach a milestone in their business, built better relationships, and made positive changes in their lives.*
• **> ❤️ Possibility to take 5 paid days to contribute to our non-profit :** *The Paradox Foundation, dedicated to inspire and empower teenagers*
• ***But that's not all, we believe that driven people deserve…***

***4 - Freedom & Well Being***

• > **A company culture based on autonomy & accountability**
• > **Flexible working hours**
• > **A remote culture from day one with the freedom to work from wherever you want**
• -> **Magnificent office in Dubai, Paris, Lisbon** - it feels like home :)
• **> ‍ ️Standing desks** paid by the company if you live far from our offices
• > **Work on Mac**, for us it counts :)
• > **350€ per year paid by the company to take care of yourself** ( for your gym, or dance class or whatever make you feel great)
• -> **150€ of books or education** - At Paradox, we are learner lovers and we want to support you in that
• -> **6 1:1coachings** - A Paradox Coach supporting you on anything personal or professional, we want you to live your best life
• -> ✈️**Annual team building / Team retreats to get together** - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge.
• *those benefits are only for full-time employees*

How To Apply

• ❌ Any copy-pasted and non-personalized application goes directly to the trash can.
• ️ To complete the recruitment process, **each candidate must organize calls with his or her previous managers.
• If you are not comfortable with this : do not apply** ️
• If all this sounds good to you, come and write the next chapter with us
• Welcome to **Paradox.**
• Let’s contribute to build the Operating System for Greatness.