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Executive Assistant

Arraylabs.io
Redwood City, USA
Mid · 5+ years experience
Onsite
USD 150000-180000 / year
Discovered 3 weeks ago
Communication

Full Job Posting

Responsibilities

  • Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments
  • Manage the CEO’s inbox, drafting email correspondence for internal and external stakeholders in the CEO's voice
  • Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties
  • Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
  • Track key action items, follow-ups, and special projects across various teams to ensure alignment and timely completion of meeting outputs.
  • Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality and professionalism.

Basic Qualifications

  • Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
  • Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
  • High degree of discretion, confidentiality, and sound judgment when handling sensitive business and personal information.
  • Strong organizational and proactive problem-solving skills, with a track record of operational excellence and autonomy in ambiguous environments.
  • Proficiency with Google Suite and travel/calendar management platforms.
  • Preferred Skills & Experience
  • 5+ years of experience supporting C-suite executives (founder, CEO, or equivalent), ideally within a fast-paced, high-growth, startup environment
  • Background in client-facing, customer service, or public relations roles with a service-oriented mindset.
  • Experience in early-stage startup, aerospace, defense, deep-tech, or venture capital environments.
  • Comfort working in a deeply technical environment (e.g. aerospace, defense, other complex engineering domains)
  • Proven ability to maintain a calm, proactive approach under shifting priorities, tight timelines, and fast-paced environments.
  • Compensation & Benefits
  • Our hiring and compensation strategy is simple: We offer competitive salaries and meaningful equity. We want everyone here to have real ownership in what we're building.
  • Health & Wellness
  • Medical, dental, and vision insurance (including a fully employer-paid medical plan)
  • Paid parental leave (12 weeks / 6 weeks)
  • 19 paid vacation days, 10 sick days, 11 company holidays
  • 401(k) with employer match (100% match up to 3%, 50% match up to 5%)
  • Commuter expenses (parking & transit)
  • Daily lunch stipend; Audible subscription; Claude Pro access; relocation support
  • Hybrid work options & flexibility
  • We reserve the right to modify base pay and other compensation components. More details about our benefits are available to candidates during the hiring process.
  • Interview Process
  • We will conduct interviews via Google Meet, with the potential for an onsite visit to our office in Redwood City, CA. The typical interview process takes around 3 to 5 weeks.
  • Why Join Array
  • At Array Labs, deep technical expertise meets relentless impact. We prioritize curiosity over hierarchy and bold engineering over incremental gains. Our world-class team across hardware engineering, software, and aerospace works collaboratively to push boundaries.
  • Join industry-leading experts to build the future of radar and deliver unprecedented insights into the physical world.
  • Our Values:
  • Build What Matters: Create technology that serves customers and advances humanity
  • Innovate Together: Stay curious, collaborate openly, push boundaries as one team
  • Employee Centric: Put our people first with a culture of trust, respect, and opportunity
  • ITAR Requirements
  • To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
  • Equal Opportunity Employer
  • Array Labs is an Equal Opportunity Employer. Employment decisions are made on the basis of merit, competence, and job qualifications without regard to gender, color, race, ethnicity, national origin, sexual orientation, religion, age, gender identity, veteran status, disability status, marital status, or any other legally protected status.
  • If you require a reasonable accommodation during the application or interview process, please let us know.
  • Preferred Skills &

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