Executive Assistant / Receptionist

Position Summary

Qualifications

• Minimum 2 years of experience in an administrative/receptionist role **UAE based*
• Proficient in Microsoft Office Suite (Word, Excel, Outlook..)
• High organizational skills and attention to detail
• Polished presentation and clear verbal and written communication skills
• Collaborative, adaptable and reliable

1. Reception Management

• Serve as the professional first point of contact for all in-person visitors, couriers, and deliveries
• Manage visitor and employee access cards and ensure accurate documentation
• Coordinate meeting room bookings, and prepare rooms prior to meetings
• 2.
• Executive Assistance to the Chief of Staff
• Manage the CoS’s calendar, scheduling meetings and protecting focused work time
• Assist with drafting communications, meeting notes, and recap summaries
• Coordinate with the travel team to ensure his business trips are booked and expenses are tracked
• Act as a reliable point of contact for individuals reaching out to the CoS, triaging requests and flagging priorities

3. Admin & Accounts Support

• Assist with accounts payable and receivable functions including data entry and reconciliations
• Maintain organised and accurate records of all financial documents, receipts, and purchase orders
• Support the Head of Accounts during internal and external audits by compiling documentation and reports
• Support HR with filing - physical & digital
• Pay: AED4,000.00 - AED7,000.00 per month

Education

• Bachelor's (Required)

Location

• Dubai (Required)