Executive Assistant

Overview

• Overview GovCIO is currently hiring for an Executive Assistant to serve as a Subject Matter Expert (SME) in direct support of the US Space Forces Central Leadership and their mission.
• Services and deliverables shall include, but are not limited to, Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support.
• This position will be located at Al Udeid AB in Qatar and will be an onsite position.
• Responsibilities The successful candiate will act as a Subject Matter Expert (SME) in direct support of the US Space Forces Central Leadership and their mission.
• Services and deliverables shall include, but are not limited to, Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support and will be performed at Al Udeid AB, Qatar.
• Tasks include, but are not limited to:
• Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
• Complete required security and administrative training as directed by SPACECENT.
• Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
• Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
• Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
• Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and Assist in the handling and processing of awards, decorations, and evaluations.
• Evaluate administrative processes and make recommendations for improvements.
• Execute quality assurance activities in support of administrative processes and documentation.
• Assist in the development of administrative procedures and review existing procedures for optimization.
• Assist as a liaison between SPACECENT and other organizations for administrative matters.
• Advise SPACECENT leadership on administrative best practices and procedures.
• Respond to all government inquiries in a timely manner. Any inquiry that doesn t fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, time lines, estimated completion dates, and any other information relevant to all work outlined in Paragraph 6.0 Task Requirements.
• Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
• Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
• Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.