Executive Assistant

Overview

Responsibilities

Tasks Include, But Are Not Limited To

• Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
• Complete required security and administrative training as directed by SPACECENT.
• Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
• Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
• Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
• Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and
• Assist in the handling and processing of awards, decorations, and evaluations.
• Evaluate administrative processes and make recommendations for improvements.
• Execute quality assurance activities in support of administrative processes and documentation.
• Assist in the development of administrative procedures and review existing procedures for optimization.
• Assist as a liaison between SPACECENT and other organizations for administrative matters.
• Advise SPACECENT leadership on administrative best practices and procedures.
• Respond to all government inquiries in a timely manner. Any inquiry that doesn’t fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, time lines, estimated completion dates, and any other information relevant to all work outlined in Paragraph 6.0 Task Requirements.
• Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
• Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
• Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.

Qualifications

• Clearance Required: TS And SCI

• Experience with Task management Tool (TMT)
• 4 years of adminstrative support for senior leadership (e.g. general flag officer or senior executive level)
• Must successfully possess an active Top Secret SCI clearance at the time of performance start, with the ability to work in a Sensitive Compartmented Information Facility (SCIF) and obtain Alternate Compensatory Control Measures (ACCM) access when required.
• Must maintain a valid driver's license to operate Mission vehicles.
• Knowledge of executive-level administrative support functions in an overseas or international military environment.
• Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
• Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
• Proven ability to communicate effectively with individuals at all levels, both orally and in writing.
• Highly skilled in customer service and diverse stakeholder engagement.
• Must be able to work under minimal supervision.
• Be proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
• Preferred Skills and Experience: Experience in the CENTCOM AOR
• Posted Salary Range: USD $125,000.00 - USD $140,000.00 /Yr.