Executive Assistant / Personal Assistant to the CEO
Role Overview
Shifra is hiring an Executive Assistant / Personal Assistant to provide direct support to its CEO in Dubai.
The role calls for a proactive, organized professional who can manage priorities independently and handle confidential matters with discretion.
Key Skills for This Role
Full Job Posting
Role overview
Shifra is hiring an Executive Assistant / Personal Assistant to provide direct support to its CEO in Dubai.
The role calls for a proactive, organized professional who can manage priorities independently and handle confidential matters with discretion.
Key responsibilities
- Provide executive and personal assistance and manage the CEO’s day-to-day priorities and commitments.
- Manage calendars, meetings, appointments, business travel, and itineraries.
- Coordinate communications with internal teams, senior management, external stakeholders, and business partners.
- Prepare and maintain reports, presentations, spreadsheets, and executive documents; use Excel for data, trackers, and reporting.
- Follow up on action items, deadlines, and pending matters; handle confidential information discreetly.
- Anticipate needs, identify potential issues, resolve matters independently where possible, and assist with ad hoc administrative, operational, and personal tasks.
Requirements
- Two to three years of Executive Assistant, Personal Assistant, or similar administrative support experience.
- At least one year supporting a CEO or C-level executive is strongly preferred.
- Currently based in Dubai, UAE.
- Strong organization, planning, multitasking, time management, verbal and written communication, and Microsoft Office skills, particularly Excel, PowerPoint, and Outlook.
- Proactive, autonomous, solution-oriented, independent, professional, discreet, reliable, and detail-oriented; adaptable in a fast-paced environment.
Languages
- Strong professional proficiency in English is required.
- Strong Arabic or Turkish proficiency is highly desirable; French is an additional advantage.
- Candidates able to communicate effectively in Turkish, Arabic, English, and French will be particularly valued.
Candidate profile
The employer seeks someone who takes ownership, follows through, communicates confidently with senior stakeholders, adapts quickly, and balances multiple priorities without losing sight of details.
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