Executive Assistant, Office of the Chief of Staff
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
* Handle calls and requests for information. Be the first point of contact for incoming correspondence and visitors relating to general queries and other related matters. Manage office contacts and database information.
Key Skills for This Role
Full Job Posting
Job Summary
- Handle calls and requests for information. Be the first point of contact for incoming correspondence and visitors relating to general queries and other related matters. Manage office contacts and database information. Provide liaison services and coordination as needed between the department and other university offices and senior leaders in Abu Dhabi or other locations including New York
- Support and assist with various projects as required. Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which the Executive is responsible. Prepare such information and research reports as the Chief of Staff may require regarding projects, initiatives, administrative and operational matters
- Process and maintain the Chief of Staff’s expenses and reimbursements. Manage budget tracking and reporting. Be responsible for expense reports in relation to procurement, purchasing and payment
- Provide high-level secretarial and administrative support to the Chief of Staff including preparation of correspondence, records and other clerical documentation on a daily basis. Manage the calendar and work schedule of the Chief of Staff to ensure effective time management is maintained with availability for daily meeting requirements and schedules. Arrange travel and event logistics. Schedule and provide needed documentary support for meetings, including video conferences. Process mail, correspondence and internal documentation. Maintain hard-copy and electronic files and document management/retrieval systems
- Provide overall team support and administrative provisions to assist with team efficiencies and effectiveness. Other duties typically associated with an Executive Assistant role and that may be assigned from time to time, such as org charts, Power Point presentations, etc. Manage and support any delegations and business visitors related to the Executive’s functional responsibility
- Provide business office support services for areas designated from time to time
Required Work And Related Experience
- 5 years’ experience with a minimum of 3 years’ experience as an Executive Assistant to a C-Level executive, preferably with an established international company, higher education institution, or governmental body operating in the U.A.E
- **Company:** Gemini Trading Group
- **Employment Type:** Full Time
- **Education Level:** Bachelor
- **Experience:** 5 Years
- **Job Type:** Admin
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Gemini Trading Group
Driver - COD
Abu Dhabi, UAE
Job Summary Assist carpenters and helpers on loading and unloading of goods Collect returns from shop & customer with proper documentation Ensure proper operation and maintenance of the trucks Maintain the Service Lo
Accountant – Construction
Abu Dhabi, UAE
Job Summary Monthly and quarterly closing. Booking Journal into Accounting system. Conduct a month-end and year-end close process. Collect, analyze, and summarize account information. Compute taxes and prepare tax r
Legal Secretary, Boutique Regional Law Firm
Abu Dhabi, UAE
Job Summary Scheduling meetings and conferences. Mailbox management and hard/soft copy filing. Drafting documents including legal correspondence, documents and reports. Taking and transcribing oral dictation of notes
Accountant and studio administrator
Abu Dhabi, UAE
Job Summary You must be an independent learner and have the curiosity and capacity to pick up all the knowledge required to answer and execute on our clients’ requirements. Your CV that demonstrates Numeracy skills Exc
Safari Driver
Abu Dhabi, UAE
Job Summary Vacuum clean the interior of the safari car and ensure that the external is properly washed and shined before and after each trip. Listen and answer all questions from clients as intelligently as possible
Field Driver - Light
Abu Dhabi, UAE
Job Summary Ensure proper safety operations of the vehicle at all times. Coordinate with Musaffah Base and make sure that the regular maintenance of the designated vehicle is carried out on due date. Ensures that adeq
Secretary for a Construction and Engineering Company
Abu Dhabi, UAE
Job Summary File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Answer phone calls and redirect them when necessary Ma
Commercial & Corporate Finance Manager
Abu Dhabi, UAE
Job Summary Continuously developing new outside the box ideas that help identify expansion and growth opportunities Working with the accounting and finance team to monitor key performance indicators and to track perfor
Driver - COD
Abu Dhabi, UAE
Accountant – Construction
Abu Dhabi, UAE
Legal Secretary, Boutique Regional Law Firm
Abu Dhabi, UAE
Accountant and studio administrator
Abu Dhabi, UAE
Safari Driver
Abu Dhabi, UAE
Field Driver - Light
Abu Dhabi, UAE
Secretary for a Construction and Engineering Company
Abu Dhabi, UAE
Commercial & Corporate Finance Manager
Abu Dhabi, UAE