Executive Assistant – MIS & Reporting

Role overview

Reporting and data responsibilities

• Prepare daily, weekly, and monthly MIS reports for management review.
• Collect, consolidate, verify, and analyze departmental data.
• Develop and maintain Excel reports, dashboards, trackers, and performance summaries.
• Monitor KPIs, targets, achievements, and business trends.
• Prepare management presentations, reports, and executive summaries using PowerPoint.
• Maintain accurate databases, records, and reporting files.
• Investigate data discrepancies and variances, and coordinate corrections with relevant departments.
• Automate and improve reporting processes for efficiency and accuracy.

Executive and administrative responsibilities

• Manage executive calendars, meetings, appointments, and follow-up activities.
• Prepare meeting agendas, record minutes, and track action items to completion.
• Coordinate with internal teams to obtain information and ensure timely reporting.
• Handle confidential business information and management documents with discretion.
• Perform other administrative and reporting duties assigned by management.

Qualifications and experience

• Bachelor's degree in Business Administration, Commerce, Finance, Information Systems, or a related field.
• 2–5 years of relevant experience in MIS reporting, executive assistance, administration, or data analysis.
• Strong Excel proficiency, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, charts, and data analysis.
• Working knowledge of Microsoft Word, PowerPoint, and Outlook.
• Experience preparing management reports, dashboards, and presentations.

Additional qualifications

• Requires analytical, organizational, problem-solving, written communication, and verbal communication skills.
• Requires attention to detail, deadline management, multitasking, and effective coordination across departments.
• Requires a professional approach and ability to maintain confidentiality.
• Experience with Power BI, ERP systems, or automated reporting tools is preferred.

Pay

• AED 4,500–7,000 per month; salary is based on experience and qualifications.

Workplace

• Work location is in person in Dubai, UAE.

Offer

• Professional development and career growth opportunities.
• Collaborative professional working environment and opportunity to work closely with senior management.