Executive Assistant

Role overview

Day-to-day responsibilities

• Manage complex diaries, meeting scheduling, forward planning, competing priorities, and protected time for critical work.
• Manage inboxes and correspondence, triage matters, track commitments, and ensure timely follow-up.
• Coordinate travel, expenses, approvals, and other administrative requirements accurately and efficiently.
• Coordinate leadership meetings, planning sessions, and business events, including agendas, papers, logistics, actions, and follow-up.
• Prepare and review correspondence, presentations, briefing materials, and reports.
• Support leadership team activities, including meetings, planning, travel, invoices, actions, and follow-up.

Required qualifications and experience

• Significant experience providing executive assistance in a complex corporate environment, including support to senior executives.
• Demonstrated capability managing complex diaries, priorities, travel, expenses, and executive workflows.
• Excellent written and verbal communication skills, attention to detail, and audience adaptability.
• Strong judgement, discretion, and experience handling confidential and commercially sensitive information.
• Advanced Microsoft Outlook, Word, PowerPoint, and Teams capability, with sound Excel skills.
• Highly developed planning, organisation, time-management, initiative, and problem-solving skills.

Desirable experience

• Experience supporting leadership meetings, governance processes, presentations, or Board materials is desirable.

Benefits

• Supportive and inclusive culture with career development, training, and development opportunities.
• Retail discounts, varied leave options, study assistance, and health and wellness offerings.

About Vocus