Executive Assistant
Role Overview
The Executive Assistant supports the executive office, manages complex schedules and coordinates meetings across multiple priorities.
The role requires a collaborative, detail-oriented professional who can provide effective support in a fast-paced environment.
Key Skills for This Role
Full Job Posting
About Peninsula Private Hospital
Peninsula Private Hospital is a 344-bed acute, emergency, surgical, medical, cardiac and obstetric facility in Frankston, in Melbourne's south-eastern suburbs.
The hospital is part of Ramsay Health Care, which operates hospitals, clinics and services in Australia, Europe and the United Kingdom.
About the role
The Executive Assistant supports the executive office, manages complex schedules and coordinates meetings across multiple priorities.
The role requires a collaborative, detail-oriented professional who can provide effective support in a fast-paced environment.
Responsibilities
- Coordinate executive schedules and calendars, and coordinate executive team and committee meetings.
- Prepare agendas and electronic minutes and manage confidential documents.
- Respond to patient, visitor and customer queries and liaise with staff and other organisations.
- Create, revise and control documents; assist with staff and doctor communications.
- Manage doctor credentialing applications and renewals and maintain credential, qualification, licence and certification records.
- Plan events, maintain event calendars and support staff newsletters across both sites.
- Support continuous improvement projects and audits; compile data and generate reports.
- Complete other administrative tasks as required.
About you
- Flexible and adaptable, including availability for occasional out-of-hours meetings and commitments.
- Excellent time management and ability to manage competing priorities.
- Excellent communication and interpersonal skills for confident stakeholder engagement and professional service.
Benefits
- Career development includes recognition programs, referral bonuses, scholarships, LinkedIn Learning and the Ramsay Leadership Academy.
- Ramsay Rewards provides offers from retailers, restaurants and travel providers.
- Benefits include lower hospital cover costs, flexible rostering and leave, confidential counselling, wellbeing support, salary packaging and novated leasing.
Checks
- A National Police Check conducted within the previous 12 months must be provided or completed.
- Depending on the role, a Working-With-Children Check and proof of immunisation against infectious diseases may be required.
Application
- Applications must be lodged online.
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