Executive Assistant - KSA

Job overview

Responsibilities

• Manage executives' calendars, schedules, meetings, and appointments.
• Assist with meeting preparation, agendas, and required materials.
• Respond to emails and document requests on behalf of executives when required.
• Draft presentations, meeting notes, reports, and other business documents.
• Conduct research and provide insights into the Saudi market, culture, and business practices.
• Coordinate with local individuals, companies, and service providers when needed.
• Act as a reliable local point of contact and support day-to-day Saudi market operations.
• Handle ad hoc tasks and requests efficiently and professionally.
• Follow up on action items and ensure tasks are completed within deadlines.
• Maintain confidentiality when handling sensitive information.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to multitask, prioritize responsibilities, and maintain strong follow-up.
• Strong written and verbal English communication skills.
• Highly reliable, responsible, and trustworthy.
• Good understanding of the Saudi market, culture, people, and business environment.
• Resourcefulness with strong research and problem-solving skills.
• Comfort handling research or advisory tasks and practical coordination.
• Flexibility when working with changing or ambiguous requests.
• Previous experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role is a plus.
• Chinese language skills are a plus.