Executive Assistant

Job description

Role Overview

Key Responsibilities

• Manage the Managing Director’s calendar, priorities, meetings, travel, and business commitments with accuracy and confidentiality.
• Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers, ensuring follow-up with accountable owners until closure.
• Screen and prioritize requests and communications, escalating urgent or sensitive matters as appropriate.
• Coordinate executive correspondence, approvals, and document circulation, maintaining complete and auditable records.
• Ensure stakeholders receive timely updates and that commitments made by the executive office are tracked and communicated.
• Support leadership meetings, board-related requirements, visits, and special projects as assigned.
• Maintain secure electronic and physical filing systems for confidential and business-critical information.
• Improve executive office workflows through digital tools, standardized templates, trackers, and automated reminders.
• Identify opportunities to reduce administrative cycle time and strengthen document control and information accessibility.
• Required Experience
• A minimum of 2 to 5 years of experience in an executive administrative or similar support role.
• Work Type and Location
• This is a full-time position located in Jeddah.

Qualifications

• A minimum of 2 to 5 years of experience in an executive administrative or similar support role.
• Work Type and Location
• This is a full-time position located in Jeddah.