Executive Assistant (Immediate Joiner)
About This Role
Khazna
has become the
leading wholesale data center provider in the Middle East and North Africa
, delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.
We are seeking an
Executive Assistant
to join us and serve as a dedicated strategic partner and administrative lead for a senior executive.
The primary goal is to maximize the executive’s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects.
The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
Complex Calendar & Schedule Management
- **Strategic Scheduling:**
- Own the executive’s calendar, resolving conflicts and prioritizing meetings based on business needs.
- **Gatekeeping:**
- Serve as the primary point of contact, managing the executive’s time and access.
- **Travel Logistics:**
- Plan and book all travel, including transport, lodging, and detailed itineraries.
Communication & Liaison
- **Writing & Editing:**
- Draft and polish emails, memos, and announcements on behalf of the executive.
- **Bridge-Building:**
- Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
- **Meeting Support:**
- Set agendas, take minutes, and follow up on action items to ensure goals are met.
Projects & Information
- **Project Tracking:**
- Support special projects by managing deadlines and coordinating with other departments.
- **Discretion:**
- Handle confidential business and personnel information with total privacy.
Qualifications & Competencies
- 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
- Bachelor’s degree preferred, or equivalent professional experience.
- Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
- **Proactive Anticipation:**
- The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
- **Exceptional Communication:**
- Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
- **Adaptability:**
- Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
- **Professional Judgment:**
- The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
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