Executive Assistant - Founder s Office

Overview

Executive Assistant

• Executive & Calendar Management

• Manage, prioritize, and coordinate the Founders complex calendars, meetings, and daily schedules in alignment with strategic and organizational priorities.
• Serve as the primary gatekeeper to the Founders screening, prioritizing, and managing meeting and communication requests to protect focus on high-impact matters.
• Proactively manage information flow between the Founders, leadership team, and external stakeholders to support effective decision-making.
• Track commitments, decisions, deadlines, and follow-ups related to the Founders agenda, ensuring timely execution without requiring direct intervention.

• Communication & Correspondence

• Draft, review, and refine high-quality executive communications, including emails, memos, reports, and presentations on behalf of the Founders.
• Prepare briefing notes, executive summaries, and talking points for internal and external meetings.
• Represent the Office of the Founders professionally and confidentially in all communications with board members, investors, partners, regulators, and senior stakeholders.
• Uphold the highest standards of discretion and integrity when handling sensitive business and personal information.

• Coordination & Stakeholder Engagement

• Coordinate and organize high-level meetings with board members, regulators, government officials, and strategic partners.
• Drive post-meeting follow-ups, ensuring alignment, accountability, and timely execution across multiple business entities.

• Travel, Logistics & Event Management

• Manage complex domestic and international travel for the Founders and executive team, including itineraries, logistics, agendas, and contingency planning.
• Coordinate visa applications and renewals for business travel and executive delegations.
• Research and compare travel and accommodation options to balance cost efficiency, comfort, protocol, and reliability.
• Prepare detailed travel briefs, including meeting materials, schedules, and logistical overviews.
• Coordinate logistics for executive engagements, corporate events, and high-profile meetings, ensuring seamless end-to-end execution.

• Office & Administrative Management

• Oversee administrative operations supporting the Office of the Founders, including documentation, records management, and organizational systems.
• Partner with Facilities Management to ensure operational excellence of the Founders office, including workspace readiness, maintenance, and supplies.
• Manage vendor and service-provider relationships, including contracts, renewals, performance monitoring, and issue resolution.
• Support procurement and administrative coordination for executive and office-related requirements.

• Personal Coordination (As Required)

• Provide limited personal support, including scheduling, appointments, and travel, to support balanced and efficient time management.
• Anticipate overlaps between personal and professional commitments to ensure proactive planning and logistical harmony.