Executive Assistant & Events Coordinator

Role Overview

Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily priorities.
• Handle email, phone, WhatsApp communications, and client enquiries professionally.
• Coordinate with clients, venues, suppliers, and vendors, ensuring timely follow-ups.
• Assist with venue research, availability checks, site visits, and wedding and event planning.
• Create presentations, proposals, mood boards, and other materials using PowerPoint and Canva.
• Maintain Excel trackers for budgets, quotations, payments, supplier details, guest lists, and timelines.
• Request and compare supplier quotations and track bookings and confirmations.
• Prepare meeting notes, event schedules, checklists, and planning documents.
• Support event setup, venue coordination, and on-site operations.
• Maintain organised files and handle confidential information with discretion.
• Provide day-to-day administrative support across the business.

Requirements

• Previous experience with an events or wedding planning company is essential.
• Experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Strong proficiency in Excel, PowerPoint, Word, and Canva.
• Excellent written and spoken English.
• Strong organisation, attention to detail, and time-management skills; able to multitask, work independently, and manage changing priorities.
• Professional, resourceful approach and consistent follow-through.
• Flexibility to support evening and weekend events when required.
• UAE driving licence.

Compensation

• The description lists a salary of AED 3,000 per month and a pay range of AED 2,000 to AED 3,000 per month.

Workplace

• Work location is in person.