Executive Assistant

Who We Are

TELUS Digital

Telus

Role Overview

Executive Support & Enablement

• Serve as a trusted partner to regional executives, ensuring seamless daily operations and proactive coordination across internal and external stakeholders.
• Manage complex calendars, meeting prioritization, and executive scheduling.
• Coordinate all travel logistics, including flights, accommodation, transport, and detailed itineraries.
• Act as the primary coordination point between executives, teams, and external partners.
• Track priorities, deadlines, and deliverables across multiple concurrent initiatives, ensuring timely follow-up and escalation.
• Prepare meeting agendas, documentation, presentations, and briefing materials.
• Manage approvals, signatures, and documentation workflows using digital tools (e.g., DocuSign).
• Oversee expense management and general executive office administration.

Regional Operations & Office Management

• Support expansion into additional Middle East markets, including entity setup coordination and operational readiness.
• Establish and manage local procurement processes in partnership with global Finance and Procurement.
• Source and manage vendors across facilities, IT, payroll, accounting, legal, and corporate services working with dedicated global departments.
• Track regional operating expenses, review invoices, and support cost optimization with the regional finance lead.
• Maintain strong operational controls, documentation standards, and vendor governance.
• Review and enhance administrative workflows to ensure efficient, compliant office operations.
• Coordinate logistics for visiting delegations, internal events, and external engagements in alignment with corporate brand standards.

HR, Compliance & Government Relations

• Manage visas, work permits, Emirates IDs, medicals, and immigration processes in coordination with PROs and free zone authorities.
• Ensure compliance with trade licenses, renewals, registrations, and regulatory filings.
• Maintain audit readiness across HR, employment, and operational processes.
• Act as primary liaison with UAE government entities, free zones (e.g., DMCC, DIFC, DDA), and external advisors.
• Monitor regulatory changes and assess operational implications.

& Experience

• 6+ years of Executive Assistant, operations, or office management experience in a fast-paced, multinational environment.
• Proven experience supporting C-level or senior regional leadership.
• Strong knowledge of Middle East business operations
• Experience managing vendors, budgets, compliance, and external stakeholders.
• High emotional intelligence, discretion, and sound judgment.
• Proactive, execution-focused mindset with the ability to operate independently.
• Fluent in English and Modern Standard Arabic (written and verbal).
• Proficiency with modern workplace tools (Google Workspace, Slack, Workday, etc.).

Equal Opportunity Employer