Executive Assistant
Skills
About This Role
Overview
- Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and personal matters
- Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance
- Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks
- Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate
- Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed
- Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability
- Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations
- Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion
- Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries
- Organize corporate events, meetings and special engagements
- Ensure all logistics are handled efficiently and professionally
- Handle highly confidential information, documents, and communications with discretion and professionalism
- Maintain organized records and efficient document management systems
Requirements
- 5–8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment.
- Strong understanding of the UAE business environment, local service providers, executive support services, and business culture.
- Valid UAE driving license and confidence in driving across the UAE is preferred.
- Excellent command of English, both written and spoken.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc.
- Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
- Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion.
- Flexible to work outside standard business hours when required by the Chairman’s schedule.
- Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical.
- Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision.
- Female Only.
- Fluent in English & Hindi.
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