Executive Assistant

About Kerten Hospitality

Key Responsibilities

• Manage complex and high-volume travel arrangements for senior executives, ensuring seamless, cost-efficient, and well-coordinated itineraries.
• Oversee and optimise calendar management for C-level executives, ensuring effective prioritisation, time allocation, and alignment with business objectives.
• Coordinate executive onboarding processes, including documentation, logistics, and structured induction planning.
• Prepare, review, and coordinate Board Packs, ensuring accuracy, quality, and timely submission of materials for executive and board-level meetings.
• Act as a key point of coordination for administrative systems and internal platforms, ensuring efficiency, compliance, and smooth day-to-day operations.
• Lead the organisation of recurring executive and company-wide meetings, including scheduling, agenda preparation, documentation, and follow-up on key action items.
• Prepare and submit periodic travel and expense reports, supporting accurate cost tracking and financial oversight.
• Draft, manage, and distribute professional meeting minutes, ensuring clear documentation of decisions and accountability on action points.
• Continuously develop and enhance templates, trackers, and workflows related to executive support, reporting, and administrative processes to improve efficiency.
• Maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive executive and company information.
• Support team coordination and contribute to process improvements, sharing best practices and driving operational excellence.

Experience & Skills

• 5+ years as an Executive Assistant or similar administrative support role.
• Experience handling sensitive information and supporting C-level leadership.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication in English.
• Exceptional time-management, discretion, and organization skills.

Joining Our Team Means

• Competitive Compensation: A rewarding package tailored to your experience.
• Career Growth: Opportunities for advancement within our dynamic organisation.
• Inclusive Environment: A vibrant and inclusive workplace that encourages collaboration.
• Shared Purpose: Working with passionate people who live our values every day — connecting, innovating, curating, and leading the way together.