Executive Assistant

Overview

Executive Assistant

Responsibilities

• Provide high‑level executive support to multiple members of the

C‑suite / Executive Committee

• , handling sensitive information with absolute confidentiality and sound judgment.
• Manage complex diaries across multiple time zones, balancing shifting priorities, executive commitments, and external stakeholder engagements.
• Coordinate extensive global travel arrangements, including flights, accommodation, visas, ground transport, and itinerary management.
• Support the preparation, formatting, and coordination of executive‑level materials, including presentations, reports, briefing packs, and correspondence to a professional, consistent standard.
• Act as a central point of coordination for executive administration, ensuring processes, workflows, and documentation are well managed and continuously improved.
• Manage expense processing and approvals in line with internal governance and reporting requirements.
• Provide ad‑hoc administrative and operational support to executive leadership and senior management as required, responding flexibly to changing needs.
• Work collaboratively with other Executive Assistants and administrative professionals to ensure seamless support coverage and consistent ways of working.

Qualifications

• Proven experience supporting
• C‑suite or senior executive leadership
• , ideally within a large, global or matrixed organisation.
• Demonstrated ability to manage multiple stakeholders, competing priorities, and confidential matters with professionalism and discretion.
• Strong organisational skills, attention to detail, and confidence working across international teams and cultures.
• Proficiency in preparing executive‑level documents and presentations, with a strong command of MS Office and related tools.
• Calm, proactive, and highly adaptable, with the ability to anticipate needs and operate effectively in a demanding environment.