Executive Assistant

**Job Overview:** As Executive Assistant to the Chief of Staff (COS), you will provide high-level administrative and operational support to enable the COS to function at full strategic capacity.

This role requires a sharp, proactive, and highly organized professional who understands the pace and complexity of a senior leadership office.

You will manage the COS’s time, communications, and priorities with precision, while also supporting cross-functional coordination, financial tracking, and business reporting.

The ideal candidate has a keen eye for detail, a strong sense of ownership, an appreciation for numbers and process, and the drive to go above and beyond in delivering results.

Being a part of Management Desk, you are expected to bring an unbiased, professional perspective to all interactions and contribute meaningfully to the culture of excellence the COS is building.

 Manage the COS’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.

 Handle correspondence, emails, calls, and official communication on behalf of the COS, ensuring timely and professional responses.

 Prepare reports, presentations, and documentation, paper & digital, required by the COS for leadership reviews and business discussions

.  Organize and maintain confidential records, trackers, and files in a structured, easily retrievable manner.

Coordination & Liaison

 Serve as the primary point of contact between the COS and department heads, teams, leaders, and business partners.

 Coordinate and diligently follow up on action items, decisions, and deliverables assigned by the COS across departments.

 Facilitate smooth communication and workflow across the organization in support of the COS’s operational and strategic agenda.

Meeting & Event Management

 Arrange leadership meetings, management reviews, cross-functional syncs, and other key events as directed by the COS.

 Prepare meeting agendas, take minutes, and ensure timely circulation and follow-up.  Coordinate travel arrangements, itineraries, and logistics for the COS as required.

Strategic & Operational Support

 Assist the COS in tracking business projects, KPIs, dashboards, and reporting tools, ensuring data is current and accurate.  Support the COS in research, data compilation, data analysis, and preparation of decision-support materials.

 Draft professional letters, proposals, process notes, and official communications as instructed by the COS.

Pay: AED2,500.00 - AED3,000.00 per month