Executive Assistant

Overview

Key Responsibilities

• Manage the Regional Head of META’s calendar, meetings, appointments, and travel arrangements with strong prioritization and confidentiality including meeting agendas, briefing materials, presentations, minutes, and follow-up trackers.
• Coordinate internal and external meetings, leadership visits, town halls, workshops, and business reviews.
• Handle all administration support including expense reports, purchase requests, invoices, approvals, and other administrative processes.
• Support clear and timely communication across leadership teams, functions, and regional/global partners.
• Support the planning, tracking, and execution of strategic projects, leadership initiatives, and functional priorities, maintaining project timelines, action logs, decision trackers, and status updates.
• Follow up with stakeholders to ensure deadlines, deliverables, and commitments are met.
• Help prepare dashboards, reports, and progress summaries for leadership review.
• Support preparation for leadership meetings, business reviews, and key decision forums. Consolidating inputs from different teams into structured summaries, talking points, or executive briefs.
• Connect dots across initiatives and highlight areas requiring attention.
• Support special projects, events, workshops, and cross-functional initiatives as assigned.

Required Qualifications

• Bachelor’s degree in business administration, Management, Communications, or a related field.
• Minimum 5–8 years of experience in executive assistance, business support, project coordination, or office management.
• Prior experience supporting senior executives, regional leaders, or C-level stakeholders is strongly preferred.
• Experience in multinational, matrix, or fast-paced corporate environments is a plus.
• Excellent organizational and time management skills.
• Strong project coordination and follow-up discipline.
• High level of confidentiality, judgment, and professionalism.
• Strong written and verbal communication skills.
• Strong PowerPoint, Excel, Outlook, Teams, and digital collaboration tool skills.
• Business acumen and the ability to understand leadership priorities.
• **What we offer:** We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences.
• We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology.
• We are committed to creating access and opportunities for all to develop and grow at your own pace.
• Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
• Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!