Executive Assistant

Job requirements

• Manage and optimize the President’s calendar, ensuring alignment with strategic priorities and operational needs.

• Track deadlines, commitments, and follow‑up actions to keep the President organized and on schedule.

• Draft, review, and manage correspondence on behalf of the President, ensuring timely and professional responses.

• Serve as a gatekeeper by prioritizing communications, requests, and meeting invitations.

• Prepare meeting materials, agendas, and briefing documents to support informed decision‑making.

• Coordinate travel arrangements, itineraries, and logistics as needed.

• Provide administrative support to the broader executive leadership team, including scheduling, document preparation, and coordination of cross‑functional initiatives.

• Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. Prepare/upload PowerPoint presentations and materials on the share drive, documents minutes.

• Assist with preparation of presentations, reports, and internal communications.

• Facilitate information flow between executives, departments, and external partners.

• Coordinate travel arrangements, itineraries, and logistics as needed.

• Manage submittal of executives’ expense reports for reimbursement.

• Plan and coordinate company‑wide meetings, including all‑staff meetings, leadership offsites, and team lunches.

• Organize agendas and logistics for visitors, including customers, partners, and regulatory or technical guests.

• Support

• Support event planning for conferences, trade shows, and internal gatherings, such as on-site training events.

• Maintain and update company procedures, documentation, and shared resources as needed.

• Ensure inventory of company-wide consumables, such as office supplies are inventoried and stocked appropriately.

• Assist with special projects that support operational efficiency, organizational development, and executive initiatives.

• Maintain confidentiality of sensitive information and exercise sound judgment in all interactions.

• Support process improvements that enhance communication, scheduling, and workflow across the executive office.

• Help ensure alignment with manufacturing operations by understanding key processes, terminology, and industry context.

• Perform other duties as assigned.

Job responsibilities

• Bachelor’s degree required.

• 3–5+ years of experience supporting senior executives, preferably in manufacturing, scientific, or technical environments.

• Exceptional organizational, time‑management, and prioritization skills.

• Strong written and verbal communication abilities.

• Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.

• High proficiency with productivity tools (Microsoft Office, scheduling platforms, communication systems).

• Professionalism, discretion, and the ability to work with diverse stakeholders.

• Comfort working in a fast‑paced, innovation‑driven chemical manufacturing environment.

• Strong interpersonal skills and a collaborative mindset.

• Demonstrated success supporting a highly technical leader or executive preferred.

• Ability to understand and navigate scientific or engineering terminology preferred.

• Must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.

• Ability to successfully complete a pre-employment drug test.

• Ability to sit or stand for long periods of time.

• Ability to use a keyboard and mouse for computer data entry and/or analysis, and for presenting data.

• Ability to lift 10 lbs.

• 100% of work hours are expected to be onsite.

Job benefits

• Medical, dental, and vision insurance (including family coverage).

• Life insurance, short-term disability, and long-term disability (company-paid).

• 401(k) with employer matching contributions.

• Paid holidays, vacation, and sick leave.