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Executive Assistant | Corporate Services

Al-Futtaim
Dubai, UAE
fulltime
Director
Today
Executive SupportCalendar ManagementTravel ArrangementsMeeting CoordinationOffice AdministrationDocument Management
Free

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Executive SupportCalendar ManagementTravel Arrangements
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Overview Of The Role

  • The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive priorities. The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment. The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.

Executive Support

  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
  • Prioritize and coordinate executive engagements to optimize time management.
  • Screen and manage communications (emails, calls, correspondence) on behalf of the executive.

Stakeholder Coordination

  • Act as a key point of contact between the executive and internal/external stakeholders.
  • Coordinate cross-functional meetings and ensure timely follow-ups on action items.
  • Support preparation for leadership meetings, including agendas and documentation.

Meeting & Reporting Management

  • Prepare high-quality presentations, reports, and briefing materials.
  • Attend meetings where required and document minutes, decisions, and actions.
  • Track and follow up on key deliverables and commitments.

Office & Operational Support

  • Ensure smooth office operations for the executive's function.
  • Manage confidential documents and sensitive information with discretion.
  • Support budget tracking, expense management, and vendor coordination.

Project Support

  • Assist in the delivery of strategic projects and initiatives led by the executive.
  • Monitor project timelines and escalate risks or delays where necessary.
  • Conduct research and compile insights to support decision-making.

Required Skills To Be Successful

  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • High level of professionalism, discretion, and confidentiality.
  • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).

What Qualifies You For The Role

  • Bachelor's degree in Business Administration or related field.
  • 5-8 years experience as an Executive Assistant supporting senior leadership.
  • Experience in a large, matrix organization is an advantage.
  • Strong organizational and time management skills.

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