Executive Assistant - COO

Overview

About Averda

Overview

Key Responsibilities

• Act as a force multiplier for the COO by proactively managing priorities, time, and information flow
• Own and manage complex calendar scheduling, ensuring alignment with strategic priorities
• Demonstrate strong analytical capability by translating complex information into clear insights and executive‑level presentations to support strategic decisions.
• Serve as a central point of contact, managing and filtering internal and external communications with sound judgment
• Coordinate COO Office meetings, including agenda preparation, note-taking, and follow-ups
• Proactively identify opportunities to improve efficiency, including recommending and implementing AI or digital tools where appropriate
• Support the preparation of briefings, presentations, and reports, using available tools to enhance quality and speed
• Manage travel logistics end-to-end, ensuring seamless execution and adaptability
• Establish and maintain structured systems for document management and information tracking
• Oversee expenses and petty cash with accuracy and discipline
• Continuously challenge existing ways of working and introduce more efficient, scalable approaches

Qualifications

• Bachelor’s degree in Business Administration or a related field preferred

Knowledge & Capabilities

• Strong business acumen with the ability to connect details to broader strategic priorities
• Highly organized with exceptional attention to detail and execution discipline
• Excellent writing and presentation skills, with the ability to distil complex information clearly
• Naturally curious and proactive in exploring new tools, including AI and automation
• Resourceful and solution-oriented, with the confidence to suggest improvements and implement change
• Comfortable operating in fast-paced, evolving environments with shifting priorities

Technical Competencies

• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint required; Excel preferred)
• Digitally savvy, with the ability and willingness to learn, test, and adopt new tools quickly
• Exposure to or interest in AI-enabled productivity tools (e.g., meeting assistants, workflow automation, content support tools)
• Ability to independently assess tools and recommend those that enhance productivity and decision-making
• Ability to apply analytical skills using digital tools (e.g., Excel, PowerPoint, AI‑enabled tools) to analyze information and present actionable insights

Experience

• Minimum of 5 years’ experience supporting senior executives in a large or multinational organization
• Proven ability to coordinate complex initiatives, projects, or programs involving multiple stakeholders
• Demonstrated track record of improving processes and driving efficiency in prior roles
• If you think you have what it takes to make the world a cleaner place, if you can see value where others see waste and if you aren’t afraid of a challenge, why not start your journey with us today.
• Averda welcomes candidates from all backgrounds, actively promotes diversity in the workforce, and is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives.