Executive Assistant

Role overview

Responsibilities

• Manage a dynamic calendar and prioritize meetings across global stakeholders; resolve conflicts and protect the leader’s time.
• Triage email, escalate or independently handle items, respond on the leader’s behalf where appropriate, and ensure critical communications receive attention.
• Plan domestic and international travel, anticipating needs and balancing cost, convenience, and time.
• Prepare accurate, policy-compliant expense reports and track approvals.
• Use AI-assisted or other modern tools for meeting minutes, discussion summaries, and action-item tracking; ensure follow-through.
• Understand the leader’s business context and priorities, make decisions within defined boundaries, and suggest efficiency, cost, and scheduling improvements.
• Work independently with minimal supervision and maintain high standards of organization, documentation, and confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Management, or another field.
• Experience in a similar role with a proven track record; prior Executive Assistant experience supporting senior leadership.
• Proficient computer skills, including Microsoft Office, PowerPoint, and Excel.
• Strong verbal and written communication skills; business acumen, organization, time management, attention to detail, ownership, and accountability.
• Ability to make sound decisions within defined boundaries and handle ambiguity; trustworthy, discreet, and reliable.
• Experience handling global stakeholders and complex calendars is preferred.
• Familiarity with corporate tools, expense systems, and productivity platforms.

About Maersk