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Executive Assistant - Asset & Wealth Management Technology

JPMorgan Chase
Bengaluru, IND
Full-time
Mid · 5+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Job responsibilities

  • Maintain complex and detailed calendars for Managing Directors across multiple time zones (India, US, UK)
  • Manage the coordination and logistics of both internal and external meetings, including cross-geography scheduling with senior stakeholders and arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including team offsites, catering, and transportation
  • Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive Bios
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for leadership and client meetings
  • Support logistics for large technology teams including team meetings, town halls, and recognition events
  • Assist with any AWM Tech, GT or India level events to ensure department participation and smooth execution

Required qualifications, capabilities, and skills

  • At least five years of administrative experience
  • Advanced ability to organize and manage priorities across multiple executives simultaneously
  • Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
  • Excellent conversational etiquette and ability to manage competing priorities i.e. calendar management across time zones
  • Comfortable working with globally distributed teams and navigating multi-timezone scheduling (IST, GMT, EST)

Preferred qualifications, capabilities, and skills

  • Experience supporting at the Managing Director level (or equivalent) or above
  • Experience supporting multiple senior leaders simultaneously
  • Prior experience in a technology or financial services organization
  • Familiarity with JPMorgan internal systems and processes is a plus
  • College degree is a plus

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