Executive Assistant (Arabic/English)

Overview

Qatar

What You’ll Be Doing

• Managing and organizing the client top management’s daily calendar to ensure efficient time management and avoid scheduling conflicts.
• Screening and prioritizing requests for the client top management’s time.
• Organizing meetings and coordinating agendas, logistics, and required materials.
• Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.
• Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.
• Following up on pending matters and actions with only limited guidance.
• Answering telephone calls, providing relevant information to callers, and screening/routing calls to the appropriate individuals.
• Placing outgoing calls as required.
• Greeting and escorting visitors to meeting rooms and assisting with queries as needed.
• Researching and resolving administrative issues within the department.
• Ensuring error-free documentation and supporting departmental activities and productivity in an effective and efficient manner.
• Coordinating with the Travel team to manage travel, transportation, and accommodation arrangements for client top management.
• Receiving, sorting, and distributing incoming mail for the department.
• Preparing and arranging the distribution of outgoing mail to relevant parties.
• Consolidating, maintaining, and updating computerized records of departmental activities to ensure a smooth flow of information and tasks.
• Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.

What Required Skills You’ll Bring

• Bachelor’s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience in executive administration or providing support to senior/executive management.
• Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.
• Strong oral and written communication skills in both Arabic and English.
• Ability to work under pressure while maintaining a high level of accuracy and attention to detail.
• Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Proven ability to handle confidential information with discretion and professionalism.
• Effective team player with strong interpersonal skills.

What Desired Skills You’ll Bring

• Secretarial or Office Administration certificate.
• Experience supporting top management within corporate, real estate, or large project environments.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

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