Executive Assistant

About the Business

About the Role

Responsibilities

• Executive and Leadership Support
• · Manage a complex global calendar across time zones, priorities, and senior stakeholders.
• · Coordinate leadership meetings, operating reviews, customer engagements, offsites, and international travel.
• · Prepare concise agendas, briefings, presentations, decision materials, minutes, and follow-up communications.
• · Track decisions, commitments, dependencies, and action items through completion.
• · Exercise discretion, tact, diplomacy, and sound judgment when handling sensitive information and executive interactions.
• AI-Driven Productivity and Process Improvement
• · Use Microsoft 365 Copilot and other approved AI capabilities as a routine part of planning, preparation, communication, analysis, and follow-up.
• · Apply AI to synthesize emails, meetings, reports, documents, and business information into accurate executive-ready outputs.
• · Create reusable prompts, templates, agents, and automated workflows that improve quality and reduce repetitive work.
• · Continuously identify manual processes that can be simplified, automated, standardized, or eliminated.
• · Document and share effective AI practices with the leadership team and administrative community.
• Business Operations and Communication
• · Maintain operating rhythms for the SVP and leadership team, including recurring reviews, planning cycles, and business updates.
• · Serve as a liaison across cross functional teams that Product management interacts with on a daily basis.
• · Draft and refine executive communications with clear purpose, audience alignment, and appropriate tone.
• · Coordinate organizational events with the designated teams, onboarding, team communications, and cross-functional initiatives.
• · Anticipate risks, conflicts, and information gaps, and propose practical solutions before they affect execution.
• Information and Knowledge Management
• · Organize executive information across Outlook, Teams, SharePoint, and OneDrive so that critical material is current, searchable, and accessible.
• · Use metadata, naming conventions, summaries, and AI-assisted retrieval to improve knowledge capture and reuse.
• · Maintain appropriate controls for confidential, sensitive, and business-critical information.
• · Proven experience providing senior-level executive or leadership-team support.
• · Proven examples of applying AI and automation to improve real work outcomes, not simply completion of AI training.
• · Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• · Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
• · Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
• · Demonstrated discretion and professionalism in handling confidential information.
• Measures of Success
• · Executive time is protected and directed toward the highest-value priorities.
• · Meetings and communications are consistently well prepared, concise, and action oriented.
• · Commitments and decisions are captured, assigned, and followed through reliably.
• · AI-enabled workflows deliver demonstrable improvements in speed, quality, consistency, and information access.
• · Stakeholders experience responsive, professional, and well-coordinated support.
• U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.
• We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
• We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
• Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here.
• Please read our Candidate Privacy Policy.
• We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
• USA Job Seekers:
• EEO Know Your Rights.

Requirements

• · Proven experience providing senior-level executive or leadership-team support.
• · Proven examples of applying AI and automation to improve real work outcomes, not simply completion of AI training.
• · Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• · Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
• · Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
• · Demonstrated discretion and professionalism in handling confidential information.
• Measures of Success
• · Executive time is protected and directed toward the highest-value priorities.
• · Meetings and communications are consistently well prepared, concise, and action oriented.
• · Commitments and decisions are captured, assigned, and followed through reliably.
• · AI-enabled workflows deliver demonstrable improvements in speed, quality, consistency, and information access.
• · Stakeholders experience responsive, professional, and well-coordinated support.
• U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.
• We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
• We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
• Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here.
• Please read our Candidate Privacy Policy.
• We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
• USA Job Seekers:
• EEO Know Your Rights.