Executive Assistant

About Us

1. Operations & Scheduling

• Organize day-to-day operations for the executive.
• Schedule and coordinate both in-person and online meetings with branch offices across several African countries.
• Manage calendar conflicts and time-zone differences effectively.

2. Travel & Logistics

• Arrange all required travel including flights, accommodations, and ground transport.
• Handle multi-country visa applications and supporting documentation.
• Prepare detailed itineraries for trips involving multiple African destinations.

3. Communication & Reporting

• Liaise with branch managers across different time zones.
• Proactively gather information, updates, and reports from branch offices.
• Ensure timely and accurate flow of information between headquarters and African branches.

4. Documentation & Corporate Records

• Draft letters, memos, and other correspondence as required.
• Prepare and format corporate documents including:
• Minutes of board meetings
• Resolutions
• Official internal communications

5. Filing & Deadline Management

• Organize and maintain a logical filing system (physical or digital).
• Set up alerts and reminders for critical deadlines.
• Ensure all documents are easily retrievable and up to date.

6. Business Development Support

• Assist in the setup of new foreign offices in African countries.
• Communicate with professionals (lawyers, consultants, agents), suppliers, and partners.
• Request, compare, and compile fees and quotes for management decision-making.

Required Qualification and Experience

• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant.
• Proven experience supporting international operations (Africa experience strongly preferred).
• Strong working knowledge of:

• MS Office (Word, Excel, Outlook, PowerPoint)

• Online meeting platforms (Zoom, Microsoft Teams, Google Meet)
• Cloud filing systems (Google Drive, SharePoint, Dropbox)
• Excellent written English – ability to draft formal corporate documents.
• French language is a strong advantage (for Francophone African countries).

What We Offer

• Competitive salary and commission-based incentives.
• A dynamic and professional work environment.
• Career growth opportunities in a leading real estate firm.
• If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we’d love to hear from you!

How to Apply

EA – Real Estate