Executive Assistant
Skills
About This Role
About Us
QuantumGate is dedicated to developing and commercializing cutting-edge post-quantum cryptographic solutions.
Our mission is to safeguard enterprise digital environments through innovative protocols and applications that address the evolving challenges of the post-quantum era.
About the role
The Executive Assistant will serve as a trusted partner to QuantumGate’s executive leadership, providing high-level administrative and operational support to enable the team to operate at peak efficiency.
This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced, entrepreneurial environment.
You will support 2–3 senior executives and act as a key enabler of their day-to-day effectiveness.
Key Responsibilities
- Manage complex calendars, scheduling, and meeting coordination across time zones.
- Prepare executives for meetings by organizing agendas, briefing materials, and follow up actions.
- Coordinate travel logistics, itineraries, and expense reporting.
- Act as a primary point of contact between executives, internal teams, and external partners.
- Draft, review, and manage professional correspondence on behalf of leadership.
- Facilitate timely communication and ensure alignment across departments.
- Manage contractors and vendors agreements where necessary
- Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
- Support special projects and research assignments, providing data, insights, and summaries.
- Help design and streamline internal processes to improve organizational efficiency.
- Plan and coordinate internal and external meetings, offsites, board sessions, and events.
- Take clear meeting notes, summarize key decisions, and monitor action items.
- Assist with office management tasks, vendor coordination, and resource planning.
- Support recruiting efforts by coordinating interviews and onboarding documentation
Minimum Requirements
- 3+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High emotional intelligence and the ability to work cross-functionally.
- Proficiency with productivity tools
- Ability to thrive in a fast-paced, dynamic environment with shifting priorities
- Nice to have skills:
- Experience in high-growth or technology environments
- Proven ability to manage projects independently and exercise sound judgment
- Join us to drive innovation and shape the future of technology!
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