Executive Assistant (12-Month Contract)
Skills
About This Role
Overview
We are currently looking for a highly organized and proactive
Executive Assistant
to join us at the Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi) on a
12-month freelance contract.
DCT Abu Dhabi plays a central role in driving the sustainable growth of the emirate’s culture and tourism sectors, positioning Abu Dhabi as a global destination for culture, creativity, and tourism.
This role offers the opportunity to work at the heart of a dynamic environment, supporting senior stakeholders and contributing to the smooth execution of day-to-day operations.
Role Overview
This role is critical in ensuring efficient administrative and operational support across the team, with direct exposure to senior leadership and high-level coordination activities.
The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage calendars, coordinate meetings, and resolve scheduling conflicts
- Coordinate travel arrangements, events, and departmental activities
- Maintain and update stakeholder and contact databases
- Prepare, organize, and manage correspondence, reports, and presentations
- Support executive correspondence and prioritize communications effectively
- Track and coordinate executive approvals and signatory requirements
- Set up conference calls and ensure smooth communication with stakeholders
- Maintain both electronic and physical filing systems
Technology & Tools
- Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
- Create presentations in PowerPoint
- Demonstrated proficiencies with specific technologies e.g. AdobeSign, KissFlow, Oracle, SAP, SharePoint, etc.
Basic Qualifications
- 5+ years of administrative support experience, ideally within a corporate or government environment
- Prior experience in office management is highly desirable
Core Skills
- Proactive and initiates projects, accepting of new assignments and challenges
- Manage multiple simultaneous projects and meet deadlines
- Capacity to multi-task, prioritize work load and effectively manage time
- Lead by example regarding efficient work habits and professional behavior
- Ability to work in fast-paced, deadline driven environment
- Demonstrate excellent oral and written communication skills
- Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
- Perform all tasks with attention to detail and review for accuracy.
- Maintain courteous, professional manner in person and on the phone.
- Ability to maintain confidentiality.
- Proficient in Microsoft Office application (Excel, Word, PowerPoint)
📍 Location: Abu Dhabi
📅 Contract: 12 months
If this sounds relevant to your background, please apply and submit your updated CV.
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