Executive and Admin Assistant

Overview

1. Administration & Office Operations

• Oversee day-to-day office administration and ensure smooth functioning of operations.
• Maintain office supplies, records, correspondence, and filing systems.
• Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.
• Support meeting arrangements, travel coordination, and scheduling.
• Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global’s governance standards.

2. Reception & Front Office Cover

• Provide coverage for the Receptionist as required.
• Handle calls, correspondence, and visitor management with professionalism and courtesy.
• Ensure a seamless front-of-house experience for clients, guests, and partners.

3. HR Administration

• Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.
• Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.
• Administer employee leave, attendance, and benefits records accurately.
• Assist in preparing HR reports and metrics for management.

4. PRO & Compliance Coordination

• Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.
• Liaise with ADGM, immigration, and other government authorities for company and employee documentation.
• Support renewal of company licences, trade certificates, and other corporate filings.
• Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.

5. Medical & Insurance Administrator

• Coordinate employee medical insurance enrolments, renewals, and cancellations.
• Liaise with insurance providers to ensure accurate coverage and prompt processing.
• Maintain confidential employee health insurance and medical records.

6. HRIS & Systems Management

• Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).
• Support the implementation and continuous improvement of HR systems and digital processes.
• Generate HR data and reports as required by the CHRO or management.

7. CHRO Support

• Provide direct administrative and operational support to the Chief HR Officer.
• Assist in preparing presentations, reports, and correspondence for the CHRO.
• Coordinate HR meetings, follow-ups, and documentation.
• Handle sensitive and confidential matters with discretion and integrity.
• **Note:** The starting salary for this role is up to AED 3,500.
• Applicants who expect a salary higher than AED 3,500 are kindly advised not to apply.

Job Type: Full-time

• Pay: From AED3,500.00 per month
• Ability to commute/relocate:
• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s)

• Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?
• Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?
• Are you available to join immediately?

Education

• Bachelor's (Required)

Experience

• administration, HR coordination, or PRO functions: 1 year (Required)

Language

• English and Arabic (Required)