Executive Administrator
Skills
About This Role
Role Overview
The Admin is responsible for supporting the daily operations of the property management portfolio, primarily focused on **real estate (long-term rentals)**.
This role ensures smooth coordination between tenants, guests, landlords, and internal teams while maintaining accurate records, listings, and operational processes.
Key Responsibilities1. Tenant & Guest Relations
- Manage tenant and guest communications via calls, email, and WhatsApp
- Handle inquiries, complaints, and service requests efficiently
- Coordinate maintenance and follow up on issue resolution
- Support lease-related communication and short-term stay messaging
2. Administrative Management
- Maintain accurate property records, listings, and documentation
- Track tenancy contracts, renewals, payments, and notices
- Update listings across platforms (Property Finder, Bayut, Airbnb, etc.)
- Assist with onboarding/offboarding of properties (permits, utilities, photos)
- Prepare daily and weekly operational reports
3. Operational Coordination
- Coordinate with maintenance teams, cleaning staff, and external vendors
- Schedule inspections, move-ins/move-outs, and unit readiness
- Escalate urgent issues to management when required
- Ensure all requests are completed within agreed timelines
Requirements
- Bachelor’s degree or relevant experience in Administration, Real Estate, or Hospitality
- 1 year of experience in property management or administrative roles
- Strong communication skills in English
- Excellent organizational and multitasking abilities
- Familiarity with UAE real estate platforms and systems is an advantage
Skills & Competencies
- Attention to detail
- Problem-solving and coordination skills
- Time management and ability to prioritize tasks
- Customer service mindset
Working Conditions
- Fast-paced, dynamic environment
- May require handling urgent issues outside standard hours
Compensation & Benefits
- Competitive salary (based on experience)
- Career growth opportunities
- Supportive team environment
Job Type: Contract
Contract length: 24 months
Pay: AED4,000.00 - AED4,500.00 per month
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