Executive Administrative Assistant
Full Job Posting
The Opportunity
The Ministry of Trade and Export Development advances economic growth to generate wealth and opportunity in Saskatchewan. The Ministry facilitates a coordinated cross-government approach to attract investment and grow export markets. The Ministry fosters and supports a competitive business environment, facilitates trade and strengthens Saskatchewan’s international relations.
Responsibilities
- Manage the Assistant Deputy Minister’s calendar through collaboration, prioritization, and scheduling.
- Prepare briefing and background materials to support the Assistant Deputy Minister in advance of meetings.
- Monitor the Assistant Deputy Minister’s email inbox and redirect requests to appropriate team members.
- Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
- Monitor administrative processes and implement improvements within the branch to enhance efficiency.
- Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
- Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
- Manage incoming and outgoing correspondence to ensure timely distribution.
- Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
- Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
- Compile expense data and prepare budget reports for review.
- Order office supplies and coordinate equipment repairs and furniture replacements.
Job Capabilities
As a public servant, we are seeking someone who:
Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
Is adaptable, continuously learns from experience and applies those learnings to new situations.
Focuses on achieving public service excellence.
Technical Knowledge and Skills
- Knowledge of office management and administrative procedures and protocols.
- Knowledge of Government structure, protocols and procedures.
- Knowledge of Government purchasing and payment practices.
- Ability to accurately, clearly and concisely compose, edit, format and proofread a variety of documents.
- Ability to accurately collect, compile, code, record, monitor, verify, calculate, and report on financial information.
- Ability to create, format and edit presentable documents, and update, retrieve, maintain and transmit information/ data using a variety of software applications and/ or electronic systems.
Job Skills
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
- Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
What We Offer
- Dynamic and challenging work
- Competitive salary
- Comprehensive benefits package including pension
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities
- Flexible work arrangements
Our Commitment to Excellence
The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.
About Company
The Ministry of Trade and Export Development advances economic growth to generate wealth and opportunity in Saskatchewan. Through effective, coordinated methods to attract investment and grow export markets, the ministry works hard to foster and support a competitive business environment, expanding trade and strengthening Saskatchewan’s international engagement. With a population of nearly 1.2 million people, and a strong, resilient economy, Saskatchewan is well-positioned for the future.
Company
The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.
Requirements
- Knowledge of office management and administrative procedures and protocols.
- Knowledge of Government structure, protocols and procedures.
- Knowledge of Government purchasing and payment practices.
- Ability to accurately, clearly and concisely compose, edit, format and proofread a variety of documents.
- Ability to accurately collect, compile, code, record, monitor, verify, calculate, and report on financial information.
- Ability to create, format and edit presentable documents, and update, retrieve, maintain and transmit information/ data using a variety of software applications and/ or electronic systems.
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
- Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
About Government of Saskatchewan
Saskatchewan’s provincial government delivers public programs, services and civil-service employment to residents across the province.
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