Events & Venue Manager
Full Job Posting
Workplace Requirements
- This position is an on-campus role based within the BioScience Research Collaborative (BRC) and O'Connor Engineering & Science (OES) buildings, requiring all essential job duties to be performed in person. The regular work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.; however, evening and weekend hours are periodically required to meet business needs and support scheduled events outside of typical working hours.
- This role is designated as an Essential Position, and during declared emergencies or crisis events, the incumbent may be required to perform duties remotely to support business continuity, maintain critical operations, and remain accessible to leadership until normal on-site operations resume. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range
This is a full-time, benefits-eligible position with a hiring range of $70,000 - $75,000 annually , depending on qualifications and experience. Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements
- Bachelor's degree In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
- In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
- 4+ years of professional experience in event management, project management, hospitality, or operations
Skills
- Strong customer-service, communication, and relationship-building skills, with the ability to work effectively with diverse internal and external stakeholders
- Exceptional organizational and project-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment
- Proven analytical, decision-making, and problem-solving abilities, including the capacity to remain composed and effective under pressure
- Ability to collaborate across organizations, influence outcomes through diplomacy and tact, and build consensus among stakeholders
- Advanced event-management, logistics-coordination, and team-leadership skills, supported by proficiency in event-management, scheduling, reporting, and other business-related software applications
Preferences
Five or more years of event-planning and event-management experience, preferably in higher education
Experience with project-management and event-management platforms, such as Asana
Experience with Oracle or similar enterprise systems
Working knowledge of audiovisual equipment and event technology, including setup and basic troubleshooting
Familiarity with hybrid and virtual event platforms, such as Zoom Events/Webinars, Microsoft Teams, and YouTube Live
Essential Functions
Serve as the primary point of contact for venue reservations, conferences, educational programs, and events across the BRC and OES facilities
Partner with clients and stakeholders to develop event plans that align with facility capabilities, operational requirements, and university policies
Manage the full event life cycle, including scheduling, logistics, vendor coordination, communications, and day-of-event execution
Oversee room reservations, conference-room bookings, venue calendars, and space-utilization activities
Manage a high-volume portfolio of events, ranging from routine meetings to large-scale conferences of up to 500 attendees
Partner with the Facilities Supervisor and operations teams to coordinate event-support services and ensure event-ready facilities
Utilize TRIRIGA and other event-management systems to coordinate work requests, track activities, and support venue operations
Collaborate with campus event teams, vendors, and service providers to ensure seamless event delivery and a consistent client experience
Represent BRC and OES venue operations in cross-functional meetings and maintain strong relationships with internal and external partners
Monitor event progress, manage milestones, and support revenue-generating venue activities
Analyze event metrics, space utilization, and client feedback to recommend improvements and support strategic decision-making
Prepare and maintain event-related reports, records, and operational data to support planning, performance measurement, and continuous improvement
Perform all other duties as assigned
Additional Functions
Develop and support marketing and promotional efforts to increase awareness and utilization of BRC and OES event venues
Communicate, interpret, and support compliance with university policies, procedures, and facility requirements related to events and venue use
Collect and analyze event feedback, compile post-event reports, and recommend opportunities for continuous improvement
Monitor, report, and follow up on facility-related issues affecting venue operations and event execution
Assist with venue-utilization reporting, event-related billing, and other administrative functions supporting venue operations
Maintain a responsive, service-oriented approach when supporting clients, stakeholders, and event participants
Provide backup support and operational coverage for the Building Operations team, as needed, to ensure continuity of services and facility operations
Rice University HR | Benefits
- https://knowledgecafe.rice.edu/benefits
- Rice Mission and Values: Mission and Values | Rice University
- Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Human Resources Office via email at [email protected] for support.
- If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.
About Rice University
Private nonprofit research university serving undergraduate and graduate students through education and research in Houston, Texas.
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