Events Coordinator

About the Work Unit

Qualifications

• Bachelor’s degree with knowledge of marketing, operations and/or budget management is required
• Meetings or event planning certification is a plus
• Minimum three years Event Management experience required; hospitality, restaurant or business school industry experience is a plus
• Ability to work nights and weekends, stand for prolonged periods, and withstand physical exertion in lifting and moving moderately heavy objects up to 40 pounds is required
• Excellent attention to detail
• Excellent written and oral communication skills
• Intermediate Microsoft Office and Canva skills
• Excellent project management skills
• Experience using CRM systems, especially Prismm

Preferred Qualifications

• Meetings or event planning certification is a plus
• Minimum three years Event Management experience required; hospitality, restaurant or business school industry experience is a plus

Responsibilities

• Works closely with internal and external event planning committees and client groups to set overall strategy, define event goals, outline objectives, discuss opportunities for innovation, and document specific implementation plans.
• Leverages knowledge of industry best practices and knowledge gained through interactions with individual client groups in order to develop a comprehensive event strategy.
• Defines and measures key success metrics for events and communicates the results as part of an overall post-event analysis.
• Presents post-event analysis, including a budget recap during client feedback sessions, and then incorporates feedback into future plans.
• Negotiates agreements and solidifies contracts with outside providers and subcontractors to ensure lowest cost and highest quality of service.
• Uses software systems to create event request forms, to create post-event feedback surveys, and to design event orders and diagrams.
• Oversees calendar of events, recognizes potential conflicts, and communicates a prioritization of time and resources as a resolution to competing events.
• Ensures compliance with legal, health and safety, and university-specific standards.
• Serves as subject matter expert within the CCC Community and communicates and coordinates with other departments to maximize effectiveness of college facilities and event goals.
• Supervisory Relationships
• This position has supervisory responsibility for several student workers; this position reports administratively and functionally to the Operating Lead.