Entry-Level File Clerk (Remote)

Position overview

Key responsibilities

• Organize, classify, label, store, retrieve, and maintain electronic files, folders, shared drives, and company records.
• Process electronic documents and forms; check completeness and formatting, convert files, route documents, and maintain processing logs.
• Enter and update database and spreadsheet information, verify it against approved sources, and maintain indexes and update logs.
• Retrieve authorized documents, verify details before sharing, track distributions when required, and escalate restricted or unavailable requests.
• Maintain current and historical records, archive completed documents, follow retention and disposal policies, and report missing or inaccessible files.
• Check records for completeness, consistency, duplicate files, and filing errors; correct routine authorized mistakes and report unresolved discrepancies.
• Prepare and update spreadsheets, forms, lists, and reports; maintain task trackers and support routine clerical workflows.
• Prioritize tasks, track progress, meet deadlines, seek clarification, and report technical or document-access issues.
• Communicate with colleagues by email, chat, and virtual meetings; provide updates and take part in virtual onboarding and training.
• Follow remote-work and information-security procedures and maintain dependable communication during scheduled working hours.

Required qualifications

• High school diploma, GED, or equivalent.
• Basic computer and typing proficiency; basic knowledge of email, spreadsheets, and digital documents.
• Strong attention to detail and accuracy, organizational and time-management skills, and basic problem-solving ability.
• Ability to organize files systematically, follow written instructions and procedures, perform repetitive tasks consistently, and manage routine assignments.
• Good written communication skills and ability to work independently in a remote environment.
• Willingness to learn document-management software and filing systems; dependable and professional work habits.
• Ability to maintain confidentiality, with reliable internet and a suitable remote workspace.
• Previous professional experience is not required.

Preferred experience and skills

• Familiarity with digital filing, document organization, administrative or clerical support, data entry, or records maintenance may be helpful.
• Familiarity with Microsoft Excel, Google Sheets, Microsoft Office, Google Workspace, Google Drive, OneDrive, or SharePoint may be helpful.
• Experience with document-management systems, PDFs, electronic forms, databases, information retrieval, or remote collaboration tools may be helpful.
• Relevant experience from education, internships, volunteer work, academic projects, freelance assignments, or personal computer-based activities may be considered.

What the employer offers

• Depending on employment status, location, and eligibility, benefits may include remote work, competitive entry-level compensation, paid onboarding and training, and full-time or part-time opportunities where available.
• Other offerings may include flexible scheduling for qualifying positions, paid time off and holidays, health, dental, and vision benefits where applicable, professional development, coaching, advancement opportunities, equipment where applicable, and a collaborative team.

Candidate profile

Application process

• Applicants should submit an updated resume and complete the required application information.
• Qualified applicants may be invited to a virtual interview and a brief skills assessment covering file organization, document handling, data-entry accuracy, information verification, attention to detail, and time management.
• Selected candidates will receive details about onboarding, training, schedules, equipment requirements, and anticipated start date.