Entry-Level File Clerk (Remote)

Position overview

Key responsibilities

• Organize electronic files, folders, company records, shared drives, and approved document storage; apply consistent naming and classification.
• Process electronic documents and forms, check completeness and formatting, convert formats, and maintain processing logs.
• Enter and update database and spreadsheet information; maintain indexes and trackers; verify entries against approved source documents.
• Retrieve authorized records, handle routine information requests, verify file details, and escalate restricted or unavailable requests.
• Maintain and archive records according to retention and disposal policies; identify records needing updates and report missing or inaccessible files.
• Check records for accuracy, completeness, and consistency; identify duplicates and filing errors and report unresolved discrepancies.
• Prepare and update spreadsheets, forms, lists, and reports; organize digital resources and support administrative workflows.
• Prioritize tasks, track progress, meet deadlines, seek clarification, and report technical or document-access problems.
• Coordinate with colleagues and supervisors using email, chat, and virtual meetings; provide task updates and attend virtual training.

Required qualifications

• High school diploma, GED, or equivalent.
• Basic computer and typing proficiency; basic knowledge of email, spreadsheets, and digital documents.
• Strong attention to detail and accuracy; good organization and time management.
• Ability to organize information systematically, follow written instructions, perform repetitive tasks, and manage routine assignments.
• Good written communication and basic problem-solving abilities.
• Ability to work independently remotely, maintain confidentiality, and demonstrate dependable professional work habits.
• Reliable internet connection and suitable remote workspace.

Preferred qualifications and skills

• Familiarity with digital filing, document organization, administrative or clerical support, data entry, or records maintenance may be helpful but is not required.
• Microsoft Excel or Google Sheets, Microsoft Office or Google Workspace, Google Drive, OneDrive, SharePoint, document-management systems, PDFs, databases, and remote collaboration tools may be helpful.
• Relevant experience from education, internships, volunteer work, academic projects, freelance assignments, or personal computer-based activities may be considered.

Workplace

• The position is described as fully remote and requires independent work, dependable communication during scheduled hours, and adherence to remote-work and information-security procedures.

Potential benefits

• Depending on employment status, location, and eligibility, benefits may include remote work, paid onboarding and training, paid time off, holidays, health benefits, professional development, coaching, advancement opportunities, equipment, and a collaborative team.
• Full-time or part-time opportunities and flexible scheduling may be available for qualifying positions.

Selection process

• Applicants should submit an updated resume and complete the required application information.
• Qualified applicants may be invited to a virtual interview and brief skills assessment covering file organization, naming and classification, data entry, document handling, verification, accuracy, and time management.