Entry-Level File Clerk (Remote)

Position overview

Digital filing and document management

• Organize electronic files, folders, and records using established naming, labeling, and classification procedures.
• Upload, store, retrieve, and archive documents in designated systems; identify misplaced, duplicate, outdated, or incorrectly labeled files.
• Receive, process, review, convert, sort, categorize, and route electronic documents and forms.
• Identify missing pages, incomplete forms, unclear information, and document-processing issues.

Data, retrieval, and records maintenance

• Enter and update information in databases and spreadsheets; maintain indexes, registers, trackers, and processing logs.
• Verify information against approved source documents, correct routine errors when authorized, and identify inconsistent or duplicate records.
• Retrieve authorized documents, verify details before sharing, track distribution when required, and escalate restricted or unavailable requests.
• Maintain records and archives in line with retention and disposal procedures; report missing, damaged, or inaccessible digital files.

Quality and administrative support

• Check file names, labels, categories, and records for completeness, consistency, and accuracy; report unresolved discrepancies.
• Prepare and update spreadsheets, forms, lists, and reports; maintain task trackers and support administrative workflows and assigned correspondence.
• Prioritize assignments, track progress, meet deadlines, request clarification, and report technical or access problems.

Remote collaboration

• Communicate professionally with supervisors and colleagues through email, chat, and virtual meetings.
• Provide work updates, participate in virtual onboarding and training, and follow remote-work and information-security procedures.
• Work independently and maintain dependable communication during scheduled working hours.

Required qualifications

• High school diploma, GED, or equivalent.
• Basic computer and typing proficiency; basic knowledge of email, spreadsheets, and digital documents.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to follow written instructions, perform repetitive tasks consistently, solve basic problems, and manage multiple routine assignments.
• Good written communication and ability to work independently in a remote environment.
• Ability to maintain confidentiality; dependable and professional work habits.
• Reliable internet connection and suitable remote workspace.

Preferred qualifications and skills

• Previous professional experience is not required.
• Familiarity with digital filing, administrative support, Microsoft Excel or Google Sheets, Microsoft Office or Google Workspace may be helpful.
• Familiarity with Google Drive, OneDrive, SharePoint, document-management systems, data entry, records maintenance, PDFs, electronic forms, databases, or remote collaboration tools may be helpful.
• Relevant experience from education, internships, volunteer work, academic projects, freelance assignments, or personal computer-based activities may be considered.

Potential benefits

• Depending on employment status, location, and eligibility, benefits may include remote work, entry-level compensation, paid onboarding and training, and full-time or part-time opportunities where available.
• Potential benefits may include flexible scheduling for qualifying positions, paid time off, holidays, health, dental, and vision benefits where applicable, professional development, coaching, advancement opportunities, equipment where applicable, and a collaborative team.

Application process

• Applicants should submit an updated resume and complete the required application information.
• Qualified applicants may be invited to a virtual interview and brief skills assessment covering file organization, document handling, data-entry accuracy, information verification, attention to detail, and task management.