Entry-Level File Clerk (Remote)

Position overview

Responsibilities

• Organize electronic files, folders, and records; apply naming and classification procedures; maintain shared drives and identify misplaced, duplicate, outdated, or mislabeled files.
• Process electronic documents and forms, check completeness and formatting, convert and archive files, maintain processing logs, and route documents for review.
• Enter and update database and spreadsheet records, maintain indexes and trackers, verify source information, and identify inconsistencies.
• Retrieve authorized information, respond to routine records requests, protect confidential records, and escalate restricted or unavailable requests.
• Maintain archives and records indexes, follow retention and disposal procedures, and report missing, damaged, or inaccessible files.
• Perform quality checks, correct routine filing errors when authorized, and report unresolved discrepancies.
• Provide clerical support, prepare and update spreadsheets, forms, lists, and reports, and maintain task trackers and processing logs.
• Prioritize work, track assignments, meet deadlines, and communicate progress or access and technical issues.
• Collaborate remotely through email, chat, and virtual meetings; follow remote-work and information-security procedures.

Required qualifications

• High school diploma, GED, or equivalent; basic computer and typing proficiency.
• Attention to detail, accuracy, organization, time management, and ability to prioritize routine assignments.
• Basic knowledge of email, spreadsheets, and digital documents; ability to organize records systematically and follow written procedures.
• Good written communication, basic problem-solving, and ability to perform repetitive tasks consistently.
• Willingness to learn document-management software and filing systems; ability to work independently in a remote environment.
• Dependable, professional work habits and ability to maintain confidentiality.
• Reliable internet connection and suitable remote workspace.
• Previous professional filing or administrative experience is not necessary.

Preferred qualifications and skills

• Helpful familiarity may include digital filing, administrative support, Microsoft Excel or Google Sheets, Microsoft Office or Google Workspace, Google Drive, OneDrive, SharePoint, document-management systems, data entry, PDF forms, databases, or remote collaboration tools.
• Relevant experience from education, internships, volunteer work, academic projects, freelance assignments, or personal computer-based activities may be considered.

Work arrangement

• The position is described as fully remote; candidates should be able to work independently and communicate during scheduled working hours.

Benefits and opportunities

• Depending on employment status, location, and eligibility, benefits may include paid onboarding and training, paid time off, holidays, and applicable health, dental, and vision benefits.
• The posting mentions full-time or part-time opportunities where available, flexible scheduling for qualifying positions, possible company-provided equipment, coaching, development, and advancement opportunities.

Application process

• Applicants should submit an updated resume and complete the required application information.
• Qualified applicants may be invited to a virtual interview and a brief skills assessment covering file organization, document handling, data-entry accuracy, verification, attention to detail, and task prioritization.