Engineering Administrator

Overview

Engineering Administrator

Key Responsibilities

• Maintain accurate and up-to-date records of maintenance requests, work orders, inspections, compliance certificates, and preventive maintenance schedules.
• Serve as the primary point of contact for engineering service requests, ensuring clear communication and timely follow-up with all hotel departments.
• Coordinate closely with Rooms, F&B, Security, and other departments to facilitate engineering projects and maintenance activities with minimal disruption to guest experience.
• Manage purchase requisitions, purchase orders, and vendor coordination in alignment with procurement policies and budget controls.
• Monitor and control inventory of engineering materials, spare parts, tools, and equipment, ensuring optimal stock levels at all times.
• Track deliveries, verify received goods, and maintain organized storage areas in accordance with safety and audit standards.
• Support the Engineering leadership team in preparing departmental budgets, tracking expenses, and compiling monthly performance reports.
• Coordinate training schedules, maintain safety documentation, and ensure compliance with local regulations in Saudi Arabia and brand standards.
• Assist in monitoring preventive maintenance programs, ensuring tasks are scheduled, tracked, and completed within established timelines.
• Prepare, organize, and archive engineering documentation to ensure accessibility, audit readiness, and operational transparency.
• Assist during inspections, audits, and regulatory visits by ensuring all required documentation is readily available and compliant.