行政专员
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About the Role
Hikvision MEA is seeking an Administrative Specialist to provide comprehensive administrative support for UAE and other MEA offices. Responsibilities include handling government affairs, managing office supplies, coordinating meetings, and supporting company events.
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Overview
- 岗位职责：
- 为阿联酋办公室及其他 HIKVISION 中东非（MEA）办公室提供全面的行政支持，确保日常运营顺畅；
- 负责处理并回应各类行政相关咨询（包括采购、办公设施、行政事务及专项项目等），解释公司政策，解答相关问题，并在职责范围内独立协调和解决问题；
- 高效办理各类政府事务，包括但不限于工作许可（Employment Permit）、入境签证（Entry Visa）、体检、移民局、劳工部及营业执照等相关手续；及时关注并落实当地法律法规及政策变化，确保公司及集团相关业务合规开展；
- 为业务部门及员工提供及时、高效、可靠的政府事务支持，协助处理各类政府相关事项；
- 协助管理层安排会议及日程，合理规划、协调和跟进各项预约及会议安排；
- 负责供应商管理，包括办公用品采购、验收、库存管理及物资发放等工作；
- 负责各项行政费用支付管理，编制相关报表，确保付款及时准确；与财务部门保持密切沟通，并妥善维护付款记录；
- 建立并维护电子及纸质档案管理系统，确保文件资料完整、有序和安全；
- 负责公司固定资产管理，包括资产登记、盘点、维护及更新；
- 制定、更新并向员工宣导公司行政管理制度及办公流程，确保制度符合公司管理要求并持续优化；
- 协助组织和执行各类公司活动，包括活动策划、前期准备、协调沟通、行政支持、物流安排及现场执行；负责团队建设（Team Building）及其他企业文化活动的组织工作；
- 负责公司办公场所、办公设备及其他公司资产的日常管理与维护；
- 根据需要为管理层提供行政秘书支持；
- 完成直属上级安排的其他工作任务。
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