Documents Controller - Construction Site - Dubai

Overview

Key Responsibilities

• Manage and control all incoming and outgoing project documents, drawings, correspondence, submittals, and technical documents.
• Maintain proper document control systems and ensure all records are accurate, updated, and easily accessible.
• Register, track, distribute, and archive documents in accordance with project procedures and timelines.
• Coordinate with project managers, engineers, consultants, subcontractors, and clients regarding document submissions and approvals.
• Prepare transmittals for drawings, material submittals, RFIs, method statements, and other project documentation.
• Ensure proper filing and retrieval of both hardcopy and electronic documents.
• Monitor document revisions and maintain revision control to avoid the use of outdated documents.
• Maintain logs for shop drawings, material submittals, inspections, RFIs, NCRs, and correspondence.
• Assist in preparing reports related to document status, pending approvals, and project records.
• Ensure confidentiality and security of all project documentation.
• Support project teams in administrative and coordination tasks when required.
• Follow company policies, project requirements, and UAE construction documentation standards.

Requirements

• Bachelor’s degree or Diploma in Administration, Engineering, or related field.
• Minimum 6 years of experience as a Document Controller in the UAE construction industry.
• Strong knowledge of document control procedures and project documentation systems.
• Experience working with consultants, contractors, and government authorities in UAE projects.
• Excellent organizational and time management skills.
• Strong communication and coordination abilities.
• Ability to work under pressure and manage multiple projects simultaneously.
• Good command of English; Arabic is an advantage.